Approval Workflow for Posts in a Restricted Viva Engage Community
Question details
Members need a method to submit post drafts for administrator review before they are published in a restricted Viva Engage community.
- Product
- Viva Engage
- Device & OS
- not provided
- Scenario
- Managing a restricted community where admins control publishing, but members need to contribute content through an approval pipeline.
- Observed behavior
- Viva Engage currently lacks a built-in feature allowing members to submit posts as drafts for admin approval before they go live.
Verify your administrative privileges within the Viva Engage community, as modifying publishing settings and reviewing posts require community admin rights.
Understand Viva Engage Moderation Limitations and Alternatives
Acknowledge the current platform limitations and learn how to seek workarounds or request features.
Currently, Viva Engage (formerly Yammer) does not provide a native setting that allows community members to submit posts as drafts for administrator approval before publishing. In restricted communities, only designated administrators can publish posts directly.
Understand that members cannot submit drafts directly into an approval queue within the native Viva Engage interface.
Navigate to the official Viva Engage feedback portal and submit a formal request for an 'Approval Workflow' feature to help Microsoft prioritize this capability.
Visit the Viva Engage community on the Microsoft Tech Community forum to ask experts for alternative solutions, such as setting up a custom Microsoft Forms and Power Automate flow.
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Frequently Asked Questions
Can I use Power Automate to create an approval workflow for Viva Engage?
Yes, you can build a custom workaround by using Microsoft Forms to collect post content from members. You can then trigger a Power Automate flow that requests administrator approval and automatically publishes the approved content to the Viva Engage community.
Who can publish posts in a restricted Viva Engage community?
In a restricted Viva Engage community, only the designated community administrators have the permission to start new threads and publish posts. Regular members are restricted to replying to existing posts.
Where can I request new features for Viva Engage?
You can submit new feature requests, such as built-in post approval workflows, directly through the official Viva Engage feedback portal or by participating in discussions on the Microsoft Tech Community.
