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Can Microsoft Forms Send the Same Form Every Day?

Kushani Nimanthika Sep 29, 2026 869 views

Question details

The user wants to know if Microsoft Forms can automatically send or distribute the exact same form to respondents on a daily schedule.

Can Microsoft Forms Send the Same Form Every Day?

Product: Microsoft Forms
Device & OS: not provided
Scenario: Collecting recurring daily data such as health checks, attendance, or daily progress reports from employees or students.
Observed behavior: Microsoft Forms does not have a native feature to automatically email or send out a form every day, requiring users to rely on link reuse or external automation tools.

Before you start

Ensure you have access to a Microsoft 365 work or school account if you want to automatically record the names of the people submitting the form every day.

Solution 1Recommended

Reuse a Single Form Link for Daily Submissions

Since Microsoft Forms cannot automatically send emails daily, you can share a single, permanent link with your respondents and instruct them to submit a new response each day.

This method avoids the need to duplicate the form every day. All responses will funnel into a single spreadsheet, making data tracking much easier. Each submission is automatically recorded as a separate entry with its own unique date and time stamp.

Open Form Settings

Navigate to your Microsoft Form, click the 'More form settings' (three dots) icon in the top right corner, and select 'Settings'.

Enable Name Recording

Under the 'Who can fill out this form' section, select 'Only people in my organization can respond'. Then, check the box for 'Record name' to automatically capture who is submitting the form daily.

Share the Form Link

Click the 'Collect responses' button, copy the generated URL, and send it to your team via email or a messaging app.

Instruct Respondents

Ask your respondents to bookmark the link in their web browser or pin it in their team chat so they can easily access and submit it every day.

Reuse a Single Form Link for Daily Submissions

Timestamped Responses: Even though they are using the same link, Microsoft Forms will record the exact date and time for each individual submission.

Solution 2

Automate Daily Emails using Power Automate

If you absolutely need the form to be actively sent to respondents' inboxes every day, you can build a simple scheduled flow using Microsoft Power Automate.

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Analyze Your Daily Form Data with WPS Office

When managing daily submissions, you will eventually need to export your Microsoft Forms responses to a spreadsheet for analysis. WPS Office is a fast, lightweight, and completely free alternative to Microsoft Office that easily handles exported form data.

1. Export Responses: In Microsoft Forms, go to the 'Responses' tab and click 'Open in Excel' to download your daily submissions.
2. Open with WPS Spreadsheet: Launch WPS Office and open the downloaded .xlsx file to instantly view, filter, and analyze the daily data.

Completely free and lightweight office suite100% compatible with Microsoft Excel (.xlsx) formats exported from FormsFamiliar user interface requires no learning curveBuilt-in PDF tools for sharing your daily response reports

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Frequently Asked Questions

Does Microsoft Forms track the date of each daily submission if the same link is used?

Yes, Microsoft Forms automatically records the completion time for every submission. When you review the responses or export them to Excel, each daily entry will have a unique timestamp regardless of whether the same link was used.

Do users need to sign in every day to submit the form?

If you restrict the form to 'Only people in my organization can respond', users must be signed in with their Microsoft 365 work or school account. However, their web browser will typically keep them logged in, so they won't need to manually enter their password every day.

Can external users submit the form every day?

Yes. If you set the form permissions to 'Anyone can respond', external users can use the link daily. However, you will not be able to automatically record their names; you will need to add a mandatory 'Name' text question to the form itself.

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