Can SharePoint List Tasks Sync with Microsoft To Do?
Question details
A user wants to know if items assigned to them through a SharePoint list will automatically appear in their personal Microsoft To Do task list.
- Product
- Microsoft SharePoint
- Device & OS
- not provided
- Scenario
- Tracking and managing tasks assigned via a SharePoint list within the Microsoft To Do application.
- Observed behavior
- SharePoint list items do not populate automatically in the Microsoft To Do app; instead, only Planner tasks are natively displayed.
Ensure you are logged into your Microsoft 365 account and understand that Microsoft To Do natively integrates with Microsoft Planner rather than custom SharePoint lists.
Understand Native Limitations and Provide Feedback
Currently, SharePoint list items do not sync automatically with Microsoft To Do. You can use Microsoft Planner instead or submit feature requests to Microsoft.
The 'Assigned to me' section in the Microsoft To Do app and the Tasks by Planner app in Microsoft Teams is explicitly designed to show tasks assigned in Microsoft Planner. Currently, there is no built-in method or setting to display standard SharePoint list items in these views.
If you require tasks to show up in Microsoft To Do automatically, consider migrating your task tracking from a SharePoint list to Microsoft Planner.
Open your web browser and visit the official Microsoft SharePoint feedback portal (feedbackportal.microsoft.com).
Log in with your Microsoft account and submit a suggestion requesting native integration between SharePoint lists and Microsoft To Do.
Create a Workaround Using Power Automate
Use Microsoft Power Automate to build a custom flow that copies assigned SharePoint list items into Microsoft To Do.
Boost Your Productivity with WPS Office
If you find Microsoft 365 integrations too complex or costly for your daily needs, consider switching to WPS Office. It is a highly compatible, free, and lightweight alternative that simplifies your document, spreadsheet, and presentation management.
- 1. Download the installer: Visit the official WPS Office website and download the free installation file for your operating system.
- 2. Install the software: Run the downloaded file and follow the on-screen prompts to complete the installation in minutes.
- 3. Start creating: Open WPS Office to instantly create, edit, or view your existing Microsoft Office documents without formatting issues.
Frequently Asked Questions
Does Microsoft Planner sync with Microsoft To Do?
Yes. Tasks assigned to you in Microsoft Planner automatically appear in the 'Assigned to me' smart list within the Microsoft To Do app.
Can I view my SharePoint list tasks in Microsoft Teams?
You can view your SharePoint list in Teams by adding it as a custom tab in your channel. However, the individual list items will not natively merge into the 'Tasks by Planner and To Do' personal app.
What is the best alternative to track tasks if SharePoint doesn't sync?
For seamless task synchronization across the Microsoft 365 ecosystem, it is highly recommended to use Microsoft Planner or the native Tasks feature instead of building custom task lists in SharePoint.
