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Can You Share an Entire Microsoft To Do List Group? Workarounds

Partner Editor Sep 30, 2026 869 views

Question details

The user wants to know if it is possible to share a complete group of lists as a single item in Microsoft To Do instead of sharing each list individually.

Can You Share an Entire Microsoft To Do List Group?

Product: Microsoft To Do
Device & OS: not provided
Scenario: Collaborating on multiple task lists that are grouped together in Microsoft To Do.
Observed behavior: Currently, Microsoft To Do requires generating and sending a separate sharing link for each individual list; sharing an entire list group at once is not supported.

Before you start

Ensure you have the latest version of Microsoft To Do installed and are logged into your Microsoft account before attempting to generate sharing links for your lists.

Solution 1Recommended

Share Individual Lists within the Group

Since sharing a complete group is not supported, the primary workaround is to generate and share invitation links for each individual list.

While this method requires a few extra steps, it is currently the only way to grant collaborators access to all the tasks contained within a specific list group.

Select the specific list

Open Microsoft To Do and expand your list group. Click on the first list you want to share with your team.

Create a sharing link

Click the 'Share' icon located in the top-right corner of the list view. Select 'Create invitation link' to generate a unique URL for this list.

Distribute the link

Copy the generated link and send it to your collaborators via email or your preferred messaging app. Repeat this process for all other lists in the group.

Organization limitation: Even if you share all the lists from your group, they will appear as ungrouped, standalone lists in your collaborator's Microsoft To Do app.

Solution 2

Submit a Feature Request to Microsoft

If sharing list groups is a critical workflow requirement for you, let Microsoft know by submitting a feature request.

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Frequently Asked Questions

Can anyone I share a Microsoft To Do list with edit my tasks?

Yes, when you share a list in Microsoft To Do, anyone who has the invitation link can view, add, modify, check off, or delete tasks within that specific shared list.

How do I stop sharing a list in Microsoft To Do?

Open the shared list, click the 'Share' icon at the top right, select 'Manage access', and then choose 'Stop sharing'. This will instantly invalidate the sharing link and remove access for all collaborators.

Are my personal list groups visible to the people I share lists with?

No. Your list groups are designed exclusively for your personal app organization. When you share a list, collaborators will only see the individual list itself, not the group it is placed inside.

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