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Fix Incorrect SharePoint Lookup Values in Power Apps Grid View
Question details
Users are experiencing inconsistent display of SharePoint lookup values in Power Apps Grid View, particularly when calculated columns are involved.
- Product
- Microsoft Power Apps and SharePoint
- Device & OS
- not provided
- Scenario
- Editing or viewing SharePoint list data in a Power Apps Canvas app Grid View where lookup values appear incorrect or require multiple attempts to save.
- Observed behavior
- Lookup values appear correctly in the Canvas app but incorrectly in Grid View. Occasionally, it takes multiple attempts for the Grid View to accept the entered lookup value.
Ensure you have the appropriate permissions to view and edit both the underlying SharePoint list and the connected Power Apps Canvas app before making structural changes.
Verify Native SharePoint List Data and Refresh
Comparing your Power Apps Grid View with the native SharePoint list helps isolate whether the issue stems from the data source or the app's integration.
Often, data synchronization delays or UI glitches in the Canvas app can cause discrepancies. By checking the source list directly, you can determine if the lookup value was actually saved correctly.
Navigate to your SharePoint Online environment and open the specific list connected to your Power App.
Check the records that displayed incorrectly in the Grid View to see if they hold the correct lookup values natively in SharePoint.
If the values in SharePoint are correct, open your Canvas app in Power Apps Studio, navigate to the Data pane, click the ellipsis next to your SharePoint connection, and select 'Refresh'.
Isolate and Disable Calculated Columns
Calculated columns referencing or interacting with lookup fields can sometimes cause grid view input delays or incorrect value rendering.
Consult the Power Apps Community
For persistent or advanced integration bugs between Canvas apps and SharePoint lookups, specialized developer support is recommended.
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Frequently Asked Questions
Why does the Power Apps Grid View take multiple attempts to save a lookup value?
This can happen due to latency between Power Apps and SharePoint, or conflicts caused by other fields in the grid (like calculated columns) updating simultaneously. Removing conflicting columns from the grid view often resolves the delay.
Can SharePoint calculated columns break Power Apps integration?
While they don't explicitly 'break' the integration, calculated columns in SharePoint are evaluated after a record is saved. If Power Apps expects an immediate return value in a Grid View, this asynchronous calculation can cause unexpected display behaviors or input rejection.
How do I force my Canvas app to sync with the latest SharePoint data?
You can force a sync by navigating to the Data panel on the left side of the Power Apps Studio, clicking the three dots (ellipsis) next to your SharePoint list connection, and selecting 'Refresh'.
