Fix Microsoft Project Task Text Not Updating in Roadmap Gantt Chart
Question details
The user needs to synchronize task name changes made in Microsoft Project with the Key Point or Phase names displayed on the Roadmap Gantt chart.
- Product
- Microsoft Project
- Device & OS
- not provided
- Scenario
- Updating project task details and expecting the Roadmap Gantt chart to automatically reflect the new text.
- Observed behavior
- Text modified in Microsoft Project task details appears correctly in the task list but fails to update the corresponding Key Point or Phase name in the Roadmap Gantt chart.
Ensure your Microsoft Project file is saved and that your active internet connection is stable so the Roadmap can attempt to pull the latest task data.
Refresh Connection and Re-add Key Points or Phases
Manually refresh the connection and re-insert the tasks into the Roadmap, as Key Point and Phase fields currently do not synchronize automatically after name changes.
Microsoft Project Roadmap is designed to connect standard task dates, but it has a known limitation where Key Point and Phase fields do not automatically synchronize when a task name is changed in the source project. You must manually force an update by removing and re-adding the affected items.
Open your Roadmap Gantt chart, locate the specific project connection, and click the refresh option to ensure due date, start, and end information is fully updated.
If the Key Point or Phase name is still showing the old text, click on the specific item in the Roadmap and select the option to remove it from the view.
Click the 'Add' button in the Roadmap to insert the task again. The Roadmap will now retrieve the newly updated task name from your Microsoft Project.
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Frequently Asked Questions
Why doesn't the Roadmap Gantt chart automatically update my task names?
Currently, Microsoft Project Roadmap synchronizes standard task dates, but the Key Point and Phase name fields are not designed to auto-update when a source task is renamed. This is a known system behavior.
Can I manually change a Phase name directly in the Roadmap?
Yes, you can click on a Key Point or Phase directly within the Roadmap Gantt chart to rename it. This allows you to customize the view without modifying the original Microsoft Project file.
Will Microsoft fix the synchronization issue with Key Points and Phases?
Microsoft monitors user feedback for planned development. You can submit a request for automatic name synchronization by selecting the feedback icon in the Roadmap or visiting the Project UserVoice platform.
