How to Add a Flagged Outlook Email to a Specific Microsoft To Do List
Question details
The user wants to move or display a flagged Outlook email in a custom Microsoft To Do list instead of the default Flagged Email list.
- Product
- Microsoft Outlook
- Device & OS
- not provided
- Scenario
- Organizing task workflows by integrating specific flagged emails into custom lists within Microsoft To Do.
- Observed behavior
- By default, flagged Outlook emails only appear in the dedicated 'Flagged Email' list in Microsoft To Do and cannot be directly dragged or moved into custom user-created lists.
Ensure you are using the classic Microsoft Outlook desktop application with an active Exchange account, and that you are signed into the same Microsoft account on both Outlook and Microsoft To Do.
Set a Dated Reminder for the Outlook Email
Use Outlook's reminder feature to convert the flagged email into a trackable task that can be managed within your Microsoft To Do workflow.
Because Microsoft To Do isolates flagged emails in a smart list to prevent sync conflicts, you cannot directly drag them into custom lists. However, by setting a dated reminder on the email in Outlook, it surfaces as a standard task. This allows you to integrate it into 'My Day' or manage it more effectively alongside your custom lists.
Open classic Microsoft Outlook desktop and find the email you wish to add to your task workflow.
Right-click the flag icon located next to the email in your inbox list, and select 'Add Reminder' from the dropdown context menu.
In the Custom dialog box, check the 'Reminder' box, set a specific date and time, and click 'OK' to save your changes.
Open the Microsoft To Do app. The email will now be surfaced as an actionable task, allowing you to add it to 'My Day' or track it according to your custom workflow preferences.
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Frequently Asked Questions
Why can't I directly drag a flagged email to a custom list in Microsoft To Do?
Microsoft To Do isolates flagged emails in a dedicated 'Flagged email' smart list by design. This prevents duplication and synchronization conflicts with the original Outlook data, meaning they cannot be manually dragged into user-created custom lists.
How do I turn on the Flagged Email list in Microsoft To Do?
Open the Microsoft To Do app, click on the Settings gear icon, scroll down to the 'Connected apps' section, and toggle the switch for 'Flagged email' to the on position. Your flagged Outlook emails will then populate in the app.
Do flagged emails sync to Microsoft To Do on a Mac?
Flagged email synchronization is primarily supported on Windows using Outlook with a Microsoft 365 or Exchange account. Mac users may experience limited or unavailable syncing capabilities depending on their specific version of Outlook for Mac.
