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How to Schedule Microsoft Planner Reminders for a Specific Time

Natalie Taylor Oct 9, 2026 869 views

Question details

The user wants to know how to schedule Microsoft Planner reminders for a specific time of day to avoid receiving notifications at inconvenient hours.

Product: Microsoft Planner
Device & OS: not provided
Scenario: Managing task deadlines and optimizing the delivery schedule of task reminders.
Observed behavior: Microsoft Planner automatically sends reminders for overdue or upcoming tasks, but it lacks a built-in feature to customize the exact time these notifications are delivered.

Before you start

Ensure you have an active Microsoft 365 subscription with access to both Microsoft Planner and Microsoft Power Automate, as setting up custom schedules requires cross-app workflow integration.

Solution 1Recommended

Create Custom Reminders Using Power Automate

Since Planner does not support custom reminder times natively, using a Power Automate flow is the most effective way to trigger notifications exactly when you need them.

By default, Microsoft Planner notifications are generated automatically for tasks due today or within the next seven days, often arriving at unpredictable hours. By leveraging Microsoft Power Automate, you can build a scheduled workflow that checks your task list and sends targeted emails at a time you specify.

Open Power Automate

Create a Scheduled Flow

Click on 'Create' from the left sidebar and select 'Scheduled cloud flow' to define a recurring trigger.

Set the Desired Reminder Time

Name your flow, specify the starting date, and set the repeat frequency (e.g., daily at 8:00 AM), then click 'Create'.

Connect to Planner

Click 'New step', search for the 'Planner' connector, and select the 'List tasks' action. Choose the specific Plan ID you want to monitor.

Add Conditions and Notification Actions

Add a 'Condition' step to filter tasks that are incomplete or due soon. Then, under the 'If yes' branch, add an action like 'Send an email (V2)' to notify the assigned user.

Create Custom Reminders Using Power Automate

Community Support: If you are new to building workflows, you can search the Microsoft Power Automate Community for pre-built Planner reminder templates and implementation guidance.

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Frequently Asked Questions

Why do default Microsoft Planner reminders arrive at random times?

Planner automatically generates notifications based on Microsoft's backend server processing schedules rather than user-defined preferences, which often results in emails arriving at inconvenient or unpredictable hours.

Can I disable automatic email notifications in Microsoft Planner?

Yes. You can manage notifications by opening your plan, clicking the Settings gear icon, selecting 'Notifications,' and unchecking the options for automated emails regarding task assignments and upcoming due dates.

Are there other Microsoft tools that integrate with Planner for reminders?

Yes, Microsoft To Do syncs directly with Planner tasks assigned to you. Within Microsoft To Do, you can set custom reminders and push notifications for specific tasks directly on your desktop or mobile device.

Do I need a premium license to use Power Automate with Planner?

No. The standard connectors for Microsoft Planner and Outlook (Send an email) are included with most business and enterprise Microsoft 365 subscriptions, so you can build reminder flows without purchasing premium Power Automate licenses.

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