Others

How to Add Dynamic List Entries in Microsoft Forms

Maira Mehtab Sep 22, 2026 868 views

Question details

The user wants to allow respondents to add a variable number of entries (such as deadlines, dates, names, and cascading project details) within a single form.

Product: Microsoft Forms
Device & OS: not provided
Scenario: Creating an advanced data collection form that requires repeating fields and cascading dynamic information based on respondent input.
Observed behavior: Microsoft Forms does not natively support repeating fields, dynamic list entries, or complex cascading logic.

Before you start

Note that Microsoft Forms is designed for basic surveys and quizzes; for advanced dynamic fields, ensure you have access to Microsoft Power Apps and SharePoint as part of your Microsoft 365 environment.

Solution 1Recommended

Build a Dynamic Form using Power Apps and SharePoint

Since Microsoft Forms lacks native support for repeating fields, you can use Power Apps connected to SharePoint lists to create customized, dynamic forms.

Microsoft provides Power Apps as the official upgrade path for complex data entry scenarios that exceed the capabilities of Microsoft Forms. By combining Power Apps with SharePoint Lists, you can create relational data structures that support repeating sections and variable list entries.

Create a SharePoint List

Set up a new SharePoint List to act as the backend database for your form entries, defining columns for dates, names, and project details.

Open Microsoft Power Apps

Add a Gallery Control

Insert a Gallery control in your canvas app to handle the repeating data entries, allowing users to dynamically add multiple deadlines or project details.

Configure the Patch Function

Use the Patch function in Power Apps to save the variable number of entries from the Gallery back to your SharePoint list.

Community Support: For detailed implementation guides and assistance with cascading logic in Power Apps, consult the Microsoft Power Platform Community Forum.

Free Microsoft Office alternative

Experience a Lightweight and Free Office Suite with WPS Office

While highly complex dynamic forms require advanced enterprise tools like Power Apps, your daily document, spreadsheet, and presentation tasks can be handled effortlessly with WPS Office. It provides a highly compatible, free, and lightweight alternative to Microsoft Office.

1. Download the Installer: Visit the official WPS Office website and download the free installation package for your operating system.
2. Install the Suite: Run the installer and follow the on-screen instructions to set up the software and configure your default file associations.
3. Open Your Documents: Launch WPS Office and directly open your existing Microsoft Office files to continue working seamlessly.

Fully compatible with Microsoft Word, Excel, and PowerPoint formats (.docx, .xlsx, .pptx).Includes built-in WPS Form for quick, easy-to-deploy surveys and basic data collection.Lightweight installation that runs smoothly on Windows, Mac, Linux, and mobile devices.Familiar tabbed user interface for seamless migration without a steep learning curve.

microsoft office alternative - wps office

Frequently Asked Questions

Will Microsoft Forms ever support repeating fields natively?

Currently, Microsoft Forms is intended for lightweight surveys and quizzes. Microsoft has not announced native support for dynamic list entries, recommending Power Apps instead for advanced requirements.

Do I need a special license to use Power Apps?

Yes, creating and deploying custom canvas apps in Power Apps usually requires a specific Microsoft 365 enterprise license or a standalone Power Apps subscription plan.

Are there other alternatives for creating forms with repeating fields?

If you do not want to use Power Apps, third-party form builders like Jotform, Typeform, or Google Forms (using specific add-ons) offer varying degrees of support for repeating dynamic fields.

Office Quick Solutions