'%3e%3cpath%20d='M8%200C12.4183%200%2016%203.58172%2016%208C16%2012.4183%2012.4183%2016%208%2016C3.58172%2016%200%2012.4183%200%208C0%203.58172%203.58172%200%208%200ZM11.6162%204.38379C11.2257%203.99337%2010.5927%203.99338%2010.2021%204.38379L8%206.58594L5.79785%204.38379C5.40732%203.99334%204.77429%203.99329%204.38379%204.38379C3.99331%204.77429%203.99335%205.40733%204.38379%205.79785L6.58594%208L4.38379%2010.2021C3.99348%2010.5927%203.99341%2011.2257%204.38379%2011.6162C4.77426%2012.0066%205.40734%2012.0065%205.79785%2011.6162L8%209.41406L10.2021%2011.6162C10.5927%2012.0066%2011.2257%2012.0067%2011.6162%2011.6162C12.0067%2011.2257%2012.0066%2010.5927%2011.6162%2010.2021L9.41406%208L11.6162%205.79785C12.0066%205.40735%2012.0066%204.77429%2011.6162%204.38379Z'%20fill='%23080E17'%20fill-opacity='0.46'/%3e%3c/g%3e%3cdefs%3e%3cclipPath%20id='clip0_3761_713'%3e%3crect%20width='16'%20height='16'%20fill='white'/%3e%3c/clipPath%3e%3c/defs%3e%3c/svg%3e)
How to Add or Edit a User Birthday in SharePoint User Profiles
Question details
The user needs to know how to add or modify the Birthday (SPS-Birthday) field for users within SharePoint User Profiles.
- Product
- SharePoint
- Device & OS
- not provided
- Scenario
- An administrator needs to update a user's profile information, specifically their birthday, in the SharePoint admin center.
- Observed behavior
- The administrator wants to locate the SPS-Birthday field, input the correct date, and ensure the visibility is set correctly for other users to see.
Ensure you have SharePoint Administrator privileges, as standard user accounts cannot access the SharePoint admin center to manage other users' profiles.
Update User Birthday via SharePoint Admin Center
This is the standard administrative method to modify user profile properties, including the SPS-Birthday field, and adjust its visibility.
By modifying the User Profile from the administrative side, you can ensure the birthday data is correctly inputted and visible to the appropriate people across your organization's intranet.
Log in to Microsoft 365 as an administrator, navigate to the Admin centers section, and open the SharePoint admin center.
In the left-hand navigation pane, select 'More features', and then click 'Open' under the 'User profiles' section.
Under the 'People' heading, click on 'Manage User Profiles'. Enter the name or email address of the user you want to edit and click 'Find'.
Hover over the user's account name in the search results, click the dropdown arrow, and select 'Edit My Profile'. Scroll down the page until you find the 'Birthday' (SPS-Birthday) field and enter the desired date.
To ensure other users in the organization can see the birthday (e.g., for intranet birthday web parts), set the privacy dropdown next to the Birthday field to 'Everyone', then click 'Save and Close'.
Need a Lightweight Office Suite for Everyday Tasks?
While SharePoint handles your organization's intranet and profiles, WPS Office provides a powerful, free alternative to Microsoft Office for creating, editing, and sharing documents, spreadsheets, and presentations effortlessly.
Frequently Asked Questions
Can regular users edit their own birthday in SharePoint?
Yes, depending on your organization's permissions, users can typically update their own birthday by clicking their profile picture in Microsoft 365, selecting 'View account', navigating to 'Personal info', and editing their contact details.
Why is the birthday field not showing for other users on our intranet?
The visibility setting for the birthday field might be set to 'Only me'. To fix this, an administrator or the user must change the privacy/visibility setting of the SPS-Birthday field to 'Everyone'.
What date format should the birthday be entered in?
The date format typically follows your organization's regional settings in Microsoft 365 (usually DD/MM or MM/DD). Only the month and day are usually required for internal birthday announcements, keeping the birth year private.
