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How to Change the Language of a Microsoft Forms Invitation Email

Steve K Sep 25, 2026 869 views

Question details

The user wants to change the language used in the Microsoft Forms invitation email, which defaults to the Microsoft account language.

How to Change the Language of a Microsoft Forms Invitation Email

Product: Microsoft Forms
Device & OS: not provided
Scenario: Sending a multilingual form where the automated invitation email needs to be delivered in a specific language (e.g., German) instead of the default account language.
Observed behavior: Microsoft Forms displays the questionnaire in multiple languages, but the invitation email continues to use the Microsoft account's default language.

Before you start

Ensure you have access to your Microsoft account settings, as modifying the default display language will temporarily affect the interface language of your other connected Microsoft 365 services.

Solution 1Recommended

Temporarily Change Your Microsoft Account Language

Since Microsoft Forms does not provide a separate setting to customize the invitation email language, you must temporarily change your main account language before sending the invite.

The invitation email sent by Microsoft Forms is strictly tied to the default language of the Microsoft account sending the form. To send the email in a different language, such as German, you must update your account profile language, send the email, and then revert the setting.

Access Microsoft Account Settings

Change the Default Language

Select the new language you want the invitation email to be sent in (e.g., German) and set it as your default display language.

Send the Forms Invitation

Open Microsoft Forms, access your specific questionnaire, and send the invitation email to your recipients. The email will now generate in the newly selected language.

Revert the Language Setting

Return to your Microsoft account profile settings and change the display language back to your original preference (e.g., Romanian or English).

Temporarily Change Your Microsoft Account Language

Submit Feature Feedback: If you find this workaround inconvenient, you can submit product feedback directly to Microsoft requesting a native email language setting at https://feedbackportal.microsoft.com/feedback/.

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Frequently Asked Questions

Can I customize the Microsoft Forms email text directly?

No, Microsoft Forms does not currently support direct customization of the automated invitation email text or its language from within the form settings.

Does changing the account language affect other Microsoft services?

Yes, changing your Microsoft account's default language will temporarily alter the display language across your other connected Microsoft 365 services, such as Outlook and OneDrive.

How do I add multiple languages to the form questionnaire itself?

To make the actual form multilingual, open your form, click 'More form settings' (the three dots in the top right), select 'Multilingual', and add your desired languages. Note that this setting applies only to the questionnaire, not the invitation email.

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