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How to Change the Order of Steps in Microsoft To Do

Natalie Taylor Sep 30, 2026 868 views

Question details

The user wants to know how to reorder or rearrange the steps within a specific task in Microsoft To Do.

How to Change the Order of Steps in Microsoft To Do

Product: Microsoft To Do
Device & OS: not provided
Scenario: Organizing and prioritizing sub-tasks or steps within a main task.
Observed behavior: The user needs to change the current order of steps to better reflect their workflow or priority.

Before you start

Ensure you have created a task and added multiple steps to it in Microsoft To Do before attempting to rearrange them.

Solution 1Recommended

Rearrange Steps Using Drag and Drop

The most direct way to change the order of steps is by manually dragging them to your preferred position.

Microsoft To Do features a built-in drag-and-drop mechanic that works seamlessly across desktop and mobile versions to help you prioritize task steps.

Select the Task

Open Microsoft To Do and click or tap on the specific task that contains the steps you want to rearrange to open the detail view.

Hold the Step

Click and hold (or long-press if you are on a mobile device) the step that you wish to move.

Drag to the New Position

While holding the step, drag it up or down the list to your desired location.

Release the Step

Release your mouse button or lift your finger when the insertion indicator is displayed at the correct position to drop the step into place.

Instant Saving: The new order of your steps is saved automatically and synced across all devices connected to your Microsoft account.

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Frequently Asked Questions

Can I move a step from one task to a completely different task?

No, steps in Microsoft To Do are tied directly to their parent task. You cannot drag a step into a different task. You must manually add a new step in the other task if needed.

Is there a limit to how many steps I can add and rearrange in a single task?

Yes, Microsoft To Do allows you to add a maximum of 25 steps per individual task. You can rearrange these 25 steps freely.

Why is the drag-and-drop feature not working on my mobile app?

Ensure you are long-pressing the step firmly until it visually lifts from the list before attempting to drag. If the issue persists, try closing and restarting the Microsoft To Do app.

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