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How to Collect Multiple Signatures in Microsoft Forms

Emma Brown Sep 25, 2026 868 views

Question details

The user wants to know how to collect multiple company signatures on a single form or document using Microsoft Forms.

How to Collect Multiple Signatures Using Microsoft Forms

Product: Microsoft Forms
Device & OS: not provided
Scenario: Creating a form that requires official sign-offs or approvals from multiple individuals within an organization.
Observed behavior: Microsoft Forms does not provide a native electronic signature field, requiring a workaround to gather valid multi-person approvals.

Before you start

Ensure you have an active Microsoft 365 subscription with access to both Microsoft Forms and Power Automate to set up the necessary approval workflows.

Solution 1Recommended

Use Power Automate to Create an Approval Workflow

Since Microsoft Forms lacks a native signature field, integrating it with Power Automate allows you to route form responses to multiple stakeholders for official digital approval.

While you cannot draw a signature directly inside Microsoft Forms, a Power Automate approval workflow acts as a digital signature by securely tracking who approved the request and when.

Create your form

Open Microsoft Forms, create a new form, and add all necessary input fields that require review.

Start a Power Automate flow

Log into Power Automate, click 'Create' on the left sidebar, and select 'Automated cloud flow'. Choose 'When a new response is submitted' as your trigger.

Add an approval action

Click 'New step', search for 'Approvals', and select 'Start and wait for an approval'.

Configure multiple approvers

In the Approval type dropdown, choose 'Approve/Reject - Everyone must approve'. In the 'Assigned to' field, enter the email addresses of all the individuals whose signatures/approvals are required.

Use Power Automate to Create an Approval Workflow

Audit Trail Advantage: This method provides a verifiable digital trail of approvals in your Microsoft 365 environment, which often serves the same purpose as a physical signature for internal company workflows.

Solution 2

Use the File Upload Feature for Signature Images

If you strictly need an image of a signature and do not need enterprise-grade security, you can use the File Upload question type.

Sign Documents Seamlessly

Collect and Manage Signatures Easily with WPS Office

If you need to collect actual signatures on a document rather than building complex automated workflows, WPS Office provides robust PDF tools. You can easily add, manage, and request electronic signatures on any form or contract natively.

1. Open your form in WPS PDF: Launch WPS Office and open the document or form you need signed using the WPS PDF viewer.
2. Access the Signature tool: Navigate to the 'Fill & Sign' or 'Insert' tab on the top ribbon and click on 'Sign'.
3. Create your signature: Choose to draw, type, or upload an image of your signature. Place it exactly where needed on the document.
4. Share with multiple signers: Save the PDF and share it with the other company stakeholders. They can open it in WPS Office or any standard PDF reader to add their own signatures to the file.

Built-in PDF electronic signature functionality without complex workflow setupsFully compatible with Microsoft Office formats like Word and ExcelFree and lightweight alternative to heavy workflow automation toolsEasily share documents for multiple parties to sign and return

microsoft office alternative - wps office

Frequently Asked Questions

Can I add a signature pad directly inside Microsoft Forms?

Currently, Microsoft Forms does not support a native electronic signature pad or drawing field. If this is an important feature for your business, you can submit a vote for it on the official Microsoft Feedback Portal.

Are Power Automate approvals legally binding like e-signatures?

Power Automate approvals provide a secure digital audit trail that is generally accepted for internal company policies and workflows. However, for legally binding external contracts, a dedicated e-signature platform like DocuSign, Adobe Sign, or native PDF signing is recommended.

How do I collect signatures from people outside my organization?

If you use the Power Automate approval workflow, external users must be set up as guest users in your Azure Active Directory. Alternatively, exporting the form data to a PDF and using a standard PDF signature tool is a much easier way to collect external signatures.

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