How to Display Only Checked Tags in OneNote
Question details
The user wants to filter the Tags Summary pane in Microsoft OneNote to view only the tags that have been marked as checked or completed.
- Product
- Microsoft OneNote
- Device & OS
- not provided
- Scenario
- Reviewing completed tasks or tracking finished action items within notebooks.
- Observed behavior
- OneNote's Tags Summary provides a checkbox to 'Show only unchecked items', but lacks a built-in filter to display only checked tags.
Because Microsoft OneNote does not currently have a native toggle for displaying only checked tags, you will need to utilize alternative visual grouping methods or summary page exports to isolate your completed items.
Use Visual Grouping in the Tags Summary Pane
Group your tags systematically so you can scan and identify checked items more efficiently despite the lack of a dedicated filter.
While you cannot hide unchecked items entirely, grouping the Tags Summary by specific criteria keeps your lists organized, making it much easier to spot the checked boxes visually.
Navigate to the 'Home' tab on the OneNote ribbon and click the 'Find Tags' button to open the Tags Summary pane on the right side of your screen.
In the Tags Summary pane, click the 'Group tags by' dropdown menu and select 'Tag name' or 'Section' depending on how you prefer to review your notes.
Scroll through the categorized lists. The checked boxes will be visually distinct, allowing you to manually review completed tasks within their respective groups.
Export to a Summary Page for Manual Editing
Generate a static page of your current tags, which can be manually edited, deleted, or copied into another program like Excel for advanced filtering.
Submit a Feature Request to Microsoft
Send direct feedback to Microsoft requesting the addition of a 'Show only checked items' filter in future OneNote updates.
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Frequently Asked Questions
Where is the option to show only unchecked items in OneNote?
You can find this option at the bottom of the Tags Summary pane. Navigate to the 'Home' tab, click 'Find Tags', and check the box labeled 'Show only unchecked items' at the bottom of the right-hand panel.
Can I export my OneNote tags summary to another program to filter them?
Yes, you can click 'Create Summary Page' at the bottom of the Tags Summary pane. Once the static page is created in your notebook, you can copy the list and paste it into a program like Microsoft Excel or WPS Spreadsheet to easily filter the checked and unchecked items.
Are there any third-party add-ins that can filter checked tags in OneNote?
Yes, third-party add-ins for the desktop version of OneNote, such as Onetastic, offer custom macro capabilities. Users can download or write specific macros to manipulate, sort, and filter tags beyond OneNote's native capabilities.
