Others

How to Exclude Flagged Outlook Emails from Microsoft Planner

Maira Mehtab Sep 22, 2026 869 views

Question details

Users want to prevent flagged emails from a secondary Outlook account, such as a finance group inbox, from automatically generating unwanted tasks in Microsoft Planner.

Product: Microsoft Outlook and Planner
Device & OS: not provided
Scenario: Managing task integrations when multiple Outlook accounts are connected to avoid task clutter.
Observed behavior: Flagged emails from a connected group inbox are automatically syncing and creating tasks in Microsoft Planner without the user's intent.

Before you start

Ensure you have access to the web versions of Microsoft To Do, Planner, and Outlook, as integration settings are best managed through a desktop web browser.

Solution 1Recommended

Disable Flagged Email Integration in Microsoft To Do

Since Planner tasks are heavily integrated with Microsoft To Do, turning off the flagged email feature in To Do will stop these emails from converting into tasks.

Microsoft 365 aggregates flagged emails via Microsoft To Do, which then syncs with your Planner tasks. Disabling this smart list prevents any flagged email from creating a task.

Open Microsoft To Do

Access Settings

Click the gear icon in the top right corner to open the Settings menu.

Locate Smart Lists

Scroll down to the 'Connected apps' or 'Smart lists' section.

Turn Off Flagged Email

Toggle the switch next to 'Flagged email' to the off position. This will hide the Flagged Email list and stop future tasks from being automatically created.

Impact on Primary Account: Keep in mind that this will disable flagged email task creation for all connected accounts, including your primary inbox.

Solution 2

Remove the Connected Group Inbox

If you do not need the shared group inbox mapped to your primary Outlook profile, removing it will stop its flagged emails from syncing into your tasks.

Free Microsoft Office alternative

Looking for a simpler Office suite? Try WPS Office

If managing complex Microsoft 365 integrations and account syncs feels overwhelming, consider WPS Office as your daily productivity suite. It is lightweight, completely free, and avoids the hassle of complicated background integrations.

1. Download the Installer: Visit the official WPS Office website and click the free download button.
2. Install WPS Office: Run the downloaded installer and follow the simple on-screen instructions.
3. Open Your Documents: Launch WPS Office and easily open your existing Microsoft Office files without formatting loss.

Fully compatible with Microsoft Word, Excel, and PowerPoint formats (.docx, .xlsx, .pptx).Lightweight installation with no complicated background sync processes.Familiar, tabbed user interface makes migration and document management seamless.

microsoft office alternative - wps office

Frequently Asked Questions

Can I filter which flagged emails become tasks in Planner?

Currently, Microsoft does not provide a native filter to exclude specific folders or shared inboxes. The flagged email integration applies to all accounts connected to that profile.

Will unflagging an email in Outlook delete the task in Planner?

Yes. If you unflag an email in your Outlook inbox, the synced task in Microsoft To Do or Planner will automatically be removed or marked as completed, depending on your setup.

How do I report this filtering limitation to Microsoft?

If no filtering option suits your needs, take screenshots of your current Planner and Outlook settings, and submit a feature request or support ticket through the Microsoft 365 admin center or community feedback portals.

Office Quick Solutions