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How to Export User Skills from Microsoft 365 Profiles

Huda Qurayshi Sep 28, 2026 868 views

Question details

The user needs to extract and export user skills data from Microsoft 365 profiles based on email addresses.

How to Export User Skills from Microsoft 365 Profiles

Product: Microsoft 365
Device & OS: not provided
Scenario: Exporting employee skill sets and profile data from the Microsoft 365 environment for administrative reporting or management.
Observed behavior: Extracting this data requires an automated flow or script to pull information dynamically, as there is no native one-click export button for user skills.

Before you start

Ensure you have administrative access to your Microsoft 365 tenant and sufficient permissions to use Microsoft Graph API or create organizational Power Automate flows.

Solution 1Recommended

Use Microsoft Power Automate to Extract Profile Skills

Utilize Power Automate to build a custom flow that retrieves user profile information, including skills, based on their email addresses.

Because Microsoft 365 does not have a direct export button for profile skills, creating a custom Power Automate flow is the most accessible automation method for administrators.

Create a new flow

Navigate to Microsoft Power Automate online and click on 'Create' to start a new automated or instant cloud flow.

Add the Office 365 Users connector

Search for the 'Office 365 Users' connector and select the 'Get user profile (V2)' action.

Input email addresses dynamically

Configure the action to accept an array or list of user email addresses to systematically retrieve the associated profile data, which includes the skills field.

Format and export the data

Add subsequent actions to format the retrieved JSON data and append it to a CSV file or an Excel table saved in OneDrive or SharePoint.

Seek expert community help

For detailed help in designing the exact logic or troubleshooting your flow, post your requirements in the Microsoft Power Automate Community at https://powerusers.microsoft.com.

Community Assistance: Power Automate flows for profile extraction can be complex. The official Power Automate Community is the best resource for ready-made flow templates and expert developer advice.

Solution 2

Query User Data via Microsoft Graph API

Developers can directly query the Microsoft Graph API to programmatically extract skills and other profile data.

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Manage Your Exported Data with WPS Office

Once you successfully export your Microsoft 365 user data via Power Automate or Graph API, you will need a reliable spreadsheet tool to organize and analyze it. WPS Office is a free, lightweight, and highly compatible alternative to Microsoft Office.

1. Download WPS Office: Visit the official WPS Office website to download and install the free software suite.
2. Open your exported file: Launch WPS Spreadsheet, click on 'Menu' > 'Open', and select the CSV or XLSX file generated by your Power Automate flow.
3. Analyze the profile data: Use the 'Data' tab to apply filters, sort by specific skills, and format your columns for a clean, readable report.

Seamlessly opens and edits Microsoft Excel formats (.xlsx) and CSV files containing your exported data.Free and lightweight, ensuring your data analysis runs smoothly without consuming excess system resources.Familiar user interface requires no learning curve, allowing you to get to work immediately.Built-in robust tools for data filtering, sorting, and pivot tables to help you properly analyze employee skills.

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Frequently Asked Questions

Can I export Microsoft 365 user skills natively without Power Automate?

No, Microsoft 365 does not offer a direct one-click export button for user skills in the standard admin center UI. You must use Microsoft Graph API, PowerShell, or Power Automate to extract this specific subset of profile data.

Do I need special permissions to export user profiles?

Yes, you typically need to be a Global Administrator or have a specific User Administrator role in Microsoft 365 to access, query, and export profile data for all users across your organization.

What format should I use to save the exported skills data?

CSV (Comma Separated Values) or XLSX (Excel Spreadsheet) are the best formats. They allow you to easily filter, sort, and analyze the user data using spreadsheet software like WPS Spreadsheet or Microsoft Excel.

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