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How to Move SharePoint Task Alerts Between Sites

Maira Mehtab Sep 22, 2026 869 views

Question details

The user wants to transfer task alerts from one SharePoint site to another within the same Microsoft 365 tenant.

Product: SharePoint
Device & OS: not provided
Scenario: Migrating notifications or task tracking alerts from a source SharePoint site to a new destination site.
Observed behavior: SharePoint does not currently provide a built-in, out-of-the-box feature for transferring task alerts directly between sites.

Before you start

Verify that you have administrative access to both the source and destination SharePoint sites, and ensure Microsoft Power Automate is enabled on your Microsoft 365 account.

Solution 1Recommended

Automate Task Alert Transfers Using Power Automate

Since native transfer is unavailable, use Microsoft Power Automate to recreate and manage task alert workflows on the new site.

SharePoint lacks an out-of-the-box migration tool specifically for user alerts. To maintain notification functionality when moving to a new site, you must leverage Microsoft Power Automate to design a custom workflow that replicates your original task alerts.

Access Microsoft Power Automate

Create a New Automated Flow

Click on 'Create' from the left-hand menu, then select 'Automated cloud flow' to start building a notification system based on your destination site's task list.

Set the SharePoint Trigger

Choose a SharePoint trigger such as 'When an item is created' or 'When an item or a file is modified', and link it to your new destination site and task list.

Configure the Alert Action

Add an action like 'Send an email (V2)' to notify the relevant users, mimicking the behavior of standard SharePoint alerts.

Consult the Community for Complex Workflows

If your alerts have complex conditions, visit the official Microsoft Power Automate Community forum to ask for specific workflow guidance and templates.

Manual Recreation: If you only have a few basic alerts, it may be faster for users to navigate to the new task list and manually click 'Alert me' rather than building a custom flow.

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Frequently Asked Questions

Can I export SharePoint alerts natively from one site to another?

No, SharePoint does not offer a native export or import feature for user alerts. They must be recreated manually on the new site or managed via Power Automate workflows.

Will third-party migration tools transfer my SharePoint alerts?

Some advanced third-party SharePoint migration tools do offer the ability to migrate user alerts when moving entire sites or lists. Check the specific documentation of your migration software to verify if alerts are supported.

Where can I find help for creating SharePoint alert workflows in Power Automate?

The best resource for workflow assistance is the official Microsoft Power Automate Community. You can find pre-built templates for SharePoint notifications or ask experts for help with specific conditions.

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