How to Recreate an Inventory Management System in Excel with WPS Office
Question details
The user wants guidance on understanding and rebuilding an inventory management system demonstrated in an online video, including the fields, workflow, formulas, and structure used.
- Product
- WPS Spreadsheets
- Device & OS
- not provided
- Scenario
- The user found an online video showing an inventory management system in Excel and wants to recreate the workbook and its workflow.
- Observed behavior
- The expected result is a working inventory management workbook with item tracking, stock calculations, reorder alerts, and summary views.
Have your inventory fields ready, such as item ID, item name, category, stock movements, reorder level, and unit cost, and open WPS Spreadsheets with a blank workbook. If the original tutorial link does not open, compare it with the related tutorial at https://www.youtube.com/watch?v=AByFH0TN53M before rebuilding the structure.
Rebuild the Inventory Workbook in WPS Spreadsheets
Use this method when the original video is unavailable or when you want a fully customized inventory tracker.
WPS Spreadsheets includes the table, data validation, and formula features needed to recreate an inventory management system. Start with a clear list of inventory fields and stock movements before entering data.
Launch WPS Spreadsheets and click Blank to create a new workbook.
Enter headers in row 1 such as Item ID, Item Name, Category, Opening Stock, Purchases, Sales, Stock on Hand, Reorder Level, Unit Cost, and Stock Value.
Select the header row and data area, go to Insert > Table, and confirm the range so filters and structured references are enabled.
Select the Category or Status column, click Data > Validation, and choose List to restrict entries to predefined values.
In the Stock on Hand column, enter a formula such as =D2+E2-F2, and use IF or conditional formatting to flag items below the reorder level.
Reverse-Engineer the Video Workflow
Use this approach when you can watch the original or related tutorial and want to match its specific fields, formulas, and workflow.
Start from a WPS Inventory Template
Use this method to save time when you want a ready-made inventory structure you can modify instead of building everything from scratch.
Recreate an Inventory Management System with WPS Spreadsheets
WPS Spreadsheets lets you rebuild an inventory management workbook with structured tables, data validation, formulas, and summary dashboards. You can design the tracker to match the video workflow and save it as an Excel-compatible file without additional software costs.
- 1. Download and install WPS Office: Download WPS Office from the official website and open WPS Spreadsheets.
- 2. Create the inventory table: In a blank workbook, enter headers such as Item ID, Item Name, Category, Opening Stock, Purchases, Sales, Stock on Hand, Reorder Level, Unit Cost, and Stock Value.
- 3. Apply formulas and data validation: Use Formulas > Insert Function to add SUMIFS or simple stock formulas, and set Data > Validation for category or reorder fields.
- 4. Build a simple inventory summary: Create a separate summary sheet with pivot table or SUMIFS totals to track stock by category and identify low-stock items.
- 5. Save as an Excel-compatible file: Go to Menu > Save As, choose Excel Workbook (.xlsx), and save the file to keep compatibility with Microsoft Excel.
Frequently Asked Questions
Can I recreate an Excel inventory management system in WPS Spreadsheets?
Yes. WPS Spreadsheets supports tables, data validation, formulas such as SUMIFS, and pivot tables. Open a blank workbook and recreate the same fields, formulas, and workflow from your Excel example.
The tutorial video link is not working. What should I do?
Verify the original URL and compare it with the related tutorial at https://www.youtube.com/watch?v=AByFH0TN53M. If the video is still unavailable, rebuild the workbook from your list of inventory fields and workflows.
Which formulas are useful for inventory management in WPS Spreadsheets?
Use SUMIFS to total stock movements across categories, IF to flag low stock, and simple arithmetic formulas such as Stock on Hand = Opening Stock + Purchases - Sales.
How do I make my inventory workbook compatible with Microsoft Excel?
Go to Menu > Save As and choose Excel Workbook (*.xlsx). WPS Office preserves formulas, formatting, and data validation when saving in this format.
Does WPS Office have inventory management templates?
Yes. Click File > New, search for inventory, select a template, and then customize the item ID, stock, reorder level, and other fields to match your needs.
