How to See All Approvers and Their Responses in Power Automate
Question details
The user needs to identify and record the individual responses of all approvers in a Power Automate workflow without creating separate branches for each person.
- Product
- Power Automate
- Device & OS
- not provided
- Scenario
- Managing an approval workflow where multiple people are required to approve or reject a request.
- Observed behavior
- The default approval outcome only records the overall result and displays the name of the first approver, rather than detailing every individual's response.
Ensure you have permission to edit the Power Automate flow and access to the destination array or SharePoint list where the responses will be recorded.
Use the 'Apply to each' Action to Record Individual Responses
Process the array of approval responses to extract and store each approver's name, decision, and timestamp individually.
When an approval requires multiple responses, Power Automate stores the results in an array. By looping through this array using an 'Apply to each' control, you can capture the specific actions taken by every individual approver instead of just the first responder.
Set up a SharePoint list or initialize a string/array variable in your flow before the approval step to store the captured responses.
After the 'Start and wait for an approval' action, add an 'Apply to each' control to your flow.
In the 'Select an output from previous steps' field, choose 'Responses' from the dynamic content of the approval action.
Inside the 'Apply to each' loop, add an action (like 'Append to array variable' or 'Create item' in SharePoint) and map dynamic fields such as 'Approver name', 'Approver response', and 'Response date'.
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Frequently Asked Questions
Why does Power Automate only show the first approver's name?
By default, the top-level dynamic content for an approval outcome summarizes the overall decision and displays the primary or first responder. To see everyone, you must extract data from the 'Responses' array.
Can I track who hasn't responded to the approval request yet?
Yes, but it requires setting up a parallel branch or a separate tracking mechanism before the approval action completes, as the standard 'Start and wait for an approval' action halts the flow until the configured approval conditions are met.
Where is the best place to save the multiple approval responses?
Common practices include appending the responses into a single string variable to update a master record, creating individual rows in a SharePoint list, or logging them into an Excel table for clear auditing.
