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How to Send One Email When a SharePoint Folder Is Created in Power Automate

Elise Williams Oct 1, 2026 869 views

Question details

The user wants to trigger a single email notification when a new SharePoint folder is created, rather than receiving an email for every single file uploaded inside that folder.

How to Send One Email When a SharePoint Folder Is Created in Power Automate

Product: Microsoft Power Automate
Device & OS: not provided
Scenario: Creating an automated workflow to notify team members about new SharePoint folders without spamming their inbox.
Observed behavior: The standard 'file-created' trigger executes for every individual file inside the uploaded folder, resulting in multiple unnecessary email notifications instead of just one.

Before you start

Ensure you have permission to edit the Power Automate workflow and verify the exact internal name of the SharePoint document library you are targeting.

Solution 1Recommended

Apply a Trigger Condition to Filter for Folders

Modify your existing SharePoint trigger using a built-in expression so that the workflow only activates when the created item is a folder.

By default, the SharePoint file creation triggers treat every file upload as a separate event. Adding a specific trigger condition at the workflow settings level forces Power Automate to evaluate if the item is a folder before running the rest of the flow.

Select the SharePoint Trigger

Open your flow in Power Automate and use the SharePoint 'When a file is created (properties only)' or 'When an item is created' trigger.

Access Trigger Settings

Click the three dots (ellipsis) on the top right corner of the trigger block and select 'Settings' from the dropdown menu.

Add the Folder Condition

Scroll down to 'Trigger Conditions', click 'Add', and input the expression: @equals(triggerOutputs()?['body/{IsFolder}'], true)

Save and Test

Click 'Done' to apply the settings, save your workflow, and upload a new folder to your SharePoint library to verify that only one email is sent.

Apply a Trigger Condition to Filter for Folders

Pro Tip: Trigger conditions prevent the flow from initiating entirely, which saves your Power Automate execution quota and prevents your run history from cluttering.

Solution 2

Consult the Power Automate Community for Advanced Queries

If you are dealing with complex nested folders or batch uploads, specialized assistance may be required.

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Frequently Asked Questions

Why does the standard SharePoint file trigger fire multiple times?

The standard 'When a file is created' trigger fires for every individual item added to a document library. If you upload a folder containing 10 files, Power Automate recognizes 10 distinct file creation events, triggering the flow 10 times.

Can I use 'When an item is created' instead?

Yes, using the 'When an item is created' trigger often works better for SharePoint document libraries because it allows you to filter out files more easily using OData queries or trigger conditions targeting the content type 'Folder'.

How do I delay an email until all files in a folder are uploaded?

You can create a scheduled flow that runs periodically (e.g., once an hour) to check for newly created folders, aggregate the file list within them, and then send a single consolidated email report rather than using a real-time trigger.

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