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How to View Future Microsoft Bookings Appointments in a List

John Wilson Sep 29, 2026 868 views

Question details

The user needs to view upcoming schedules, services, or staff availability in a list view format rather than the default calendar view.

How to View Future Microsoft Bookings Appointments in a List

Product: Microsoft Bookings
Device & OS: not provided
Scenario: Reviewing and managing future appointments or monthly schedules for specific services and staff members.
Observed behavior: Microsoft Bookings currently only provides a calendar layout in the web and Teams app, lacking a native list view for future appointments.

Before you start

Ensure you have the necessary administrative permissions or access to the associated Outlook shared calendar for your Microsoft Bookings page to utilize these workarounds.

Solution 1Recommended

Use Outlook to View and Filter the Bookings Calendar

Access the underlying Bookings calendar through Microsoft Outlook to view, filter, and export appointments in a list format.

Since Microsoft Bookings is integrated with Exchange, every Bookings calendar has a corresponding mailbox in Outlook. You can use Outlook's native list views to manage the data.

Open Outlook

Launch the Microsoft Outlook desktop client or Outlook on the web.

Access the shared calendar

Open the shared calendar associated with your specific Microsoft Bookings page.

Change to List View

Navigate to the View tab in Outlook and change the calendar view from 'Calendar' to 'List' or 'Active' view.

Filter and Export

Filter the appointments by staff member, category, or specific future date ranges. You can then copy or export this list to a spreadsheet file if needed.

Use Outlook to View and Filter the Bookings Calendar

Exporting Capabilities: Once in Outlook's list view, you can easily copy and paste the rows directly into a spreadsheet application for further formatting and printing.

Solution 2

Retrieve Bookings Programmatically via Microsoft Graph

Administrators can use the Microsoft Graph API to extract and filter booking data into a customizable list.

Solution 3

Utilize Teams Premium Queue View

If you have a Teams Premium license, you can view a chronological list of appointments for the current day.

Free Microsoft Office alternative

Manage Exported Schedules with WPS Office

While Microsoft Bookings handles the reservations, WPS Office is an excellent, lightweight alternative to Microsoft Office for organizing, analyzing, and formatting your exported appointment lists.

1. Download WPS Office: Visit the official WPS website and download the free installer.
2. Open Exported Schedules: Launch WPS Spreadsheet and open the CSV or XLSX file exported from your Outlook calendar.
3. Format and Print: Use the familiar spreadsheet tools to filter, format, and print your appointment list.

Fully compatible with Microsoft Excel (.xlsx) and CSV files exported from Outlook.Free and lightweight suite including Writer, Spreadsheet, Presentation, and PDF tools.Familiar, tabbed user interface for a seamless transition.Easily format and print your appointment lists without an expensive subscription.

microsoft office alternative - wps office

Frequently Asked Questions

Can I print a list of future Microsoft Bookings appointments directly from the web app?

No, the Bookings web app currently only supports a calendar layout and does not have a native feature to print a future appointment list. You must access the calendar via Outlook to view and print it as a list.

Will the exported Outlook calendar show the customer details for the booking?

Yes, if you open the associated Bookings calendar in Outlook, the appointment items typically contain customer information and notes, which will be visible when you switch to the List view.

Does the standard Microsoft Teams app include the Queue view?

No, the chronological Queue view in the Bookings app for Teams is a premium feature that requires an active Microsoft Teams Premium license.

Can I export Microsoft Bookings data to Excel?

Yes, you can export a report of your Bookings calendar data to a TSV file directly from the Bookings web app's home page. This file can be easily opened in spreadsheet software like WPS Spreadsheet or Microsoft Excel to view your data in a list format.

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