How to Add or Remove Stored Signatures in Adobe Acrobat
Question details
The user needs to add a new scanned signature or remove existing stored appearance signatures using the Fill & Sign feature.
- Product
- Adobe Acrobat DC
- Device & OS
- not provided
- Scenario
- Filling out forms and applying reusable scanned appearance signatures to a document.
- Observed behavior
- The user is unable to add another scanned signature or manage the currently stored signature entries in the Fill & Sign menu.
Ensure you are using the 'Fill & Sign' feature for appearance signatures, rather than the 'Certificates' tool designed for cryptographic digital signatures.
Manage Signatures via the Fill & Sign Menu
Use the built-in 'Sign Yourself' controls to directly delete old signatures and make room for a new scanned signature.
Adobe Acrobat limits the number of saved signatures in the 'Sign Yourself' menu to one primary signature and one set of initials. To add a new scanned signature, you must first remove the existing one.
Launch your PDF document in Adobe Acrobat and select the 'Fill & Sign' tool from the right-hand pane.
Click on 'Sign Yourself' in the top toolbar to view your currently stored signatures and initials.
Hover over the existing stored signature you want to delete and click the minus (-) icon next to it. This will clear the slot.
Once the old signature is removed, click the plus (+) icon to add a new signature. You can then type, draw, or upload an image of your new scanned signature and save it.
Repair Adobe Acrobat Installation
If the plus and minus icons in the 'Sign Yourself' menu do not work or the interface is unresponsive, repairing the software can resolve the underlying glitch.
Easily Manage and Apply Multiple Signatures with WPS Office
WPS Office provides a highly intuitive PDF editor where you can seamlessly add, store, manage, and place multiple scanned signatures on any PDF document, bypassing the single-signature limitation found in other software.
- 1. Open the PDF in WPS Office: Launch WPS Office, open your PDF file, and navigate to the 'Fill & Sign' or 'Insert' tab located on the top ribbon.
- 2. Access the Signature Manager: Click the 'Sign' button to reveal a dropdown menu displaying all of your stored signatures.
- 3. Add or Delete Signatures: Click 'Create Signature' to add a new scanned image, or hover over any existing signature and click the 'X' to instantly remove it from your storage.
- 4. Apply to Your Document: Select the signature you want to use from the list and click anywhere on the document page to securely place it.
Frequently Asked Questions
Why can't I add a second signature in Adobe Acrobat Fill & Sign?
Acrobat's 'Sign Yourself' feature typically restricts users to storing only one full signature and one set of initials at a time. To add a new scanned signature, you must first delete the existing one by clicking the minus icon next to it in the drop-down menu.
What is the difference between a Fill & Sign signature and a digital certificate?
A Fill & Sign signature is simply a visual representation, such as a scanned image of your handwritten signature or drawn ink, placed on a document page. A digital certificate is a cryptographically secure signature that validates your legal identity and locks the document to protect it from tampering.
How do I fix unresponsive signature buttons in Acrobat?
If the plus or minus icons in the signature menu aren't responding when clicked, try navigating to Help > Repair Installation. If the repair does not fix the issue, resetting your Acrobat application preferences to default usually resolves interface glitches.
