How to Add Two Blank Signature Fields to a PDF Form
Question details
The user needs to insert two separate, blank signature fields into a PDF document so that two different recipients can sign it later.
- Product
- Adobe Acrobat
- Device & OS
- not provided
- Scenario
- Creating a fillable PDF form that requires digital signatures from multiple specific recipients without signing it during the creation process.
- Observed behavior
- The document needs designated blank signature areas that remain empty and unassigned until accessed and signed by the final recipients.
Ensure your PDF document is not restricted by a permissions password that prevents document assembly or form editing.
Use the Prepare Form Tool in Adobe Acrobat
Utilize the built-in form creation tools in Adobe Acrobat to manually place and configure digital signature fields for multiple recipients.
Adobe Acrobat allows you to convert standard PDFs into interactive forms. By using the Prepare Form tool, you can manually draw as many blank digital signature fields as you need before distributing the document.
Open your PDF document in Adobe Acrobat. Go to the 'Tools' menu at the top and select 'Prepare Form' to enter the form editing mode.
In the Prepare Form toolbar at the top of the screen, click on the 'Add a digital signature field' icon (it looks like a small pen and document).
Click and drag your cursor on the document to draw a box where you want the first recipient to sign. Leave the field blank.
Click the signature field icon again, and draw a second box in the designated area for the second recipient. You can right-click each field and select 'Properties' to assign specific tooltips or names indicating who should sign where.
Once both fields are placed, close the Prepare Form tool and save your PDF. The file is now ready to be sent to your recipients for signing.
Add Signature Fields Easily with WPS PDF
WPS Office provides a comprehensive PDF editor that allows you to effortlessly create fillable forms, insert multiple blank signature fields, and request digital signatures without needing expensive software.
- 1. Open the PDF in WPS Office: Launch WPS Office and open the PDF document you want to turn into a fillable form.
- 2. Access the Form Tab: Navigate to the 'Form' tab located on the top ribbon to reveal the form editing tools.
- 3. Insert Signature Fields: Click on 'Sign Field' in the toolbar. Click and drag on your document to draw the first blank signature box. Repeat this step to add the second signature box.
- 4. Save the Document: Click the 'Save' icon to preserve your interactive fields. The document can now be shared with your recipients for them to sign digitally.
Frequently Asked Questions
Can I make the signature fields mandatory before saving?
Yes. In your PDF editor's form tools, you can right-click the signature field, select Properties, and check the 'Required' box. This ensures the form cannot be officially submitted or finalized without those signatures.
Why can't I edit or add form fields to my PDF?
The document might be secured with a permissions password by its original author. You will need to remove the security restrictions under the document properties (File > Properties > Security) before you can use the form editing tools.
How do recipients sign the blank fields I created?
When recipients open the PDF in a standard desktop PDF reader, they can simply click on the designated blank signature field. The software will prompt them to draw, type, or insert their digital ID/certificate to apply the signature.
Will the signature fields work if the PDF is viewed in a web browser?
Basic web browsers often do not fully support interactive digital certificate signatures. It is highly recommended that you instruct recipients to download the PDF and open it in a dedicated PDF reader like WPS Office or Adobe Acrobat to sign it properly.
