How to Create a PDF Comment Summary with Only Your Comments
Question details
The user needs to generate a comment summary for a PDF document that exclusively contains their own feedback, ignoring comments made by other reviewers.
- Product
- Adobe Acrobat
- Device & OS
- not provided
- Scenario
- Exporting or reviewing personal feedback on a collaborative PDF document shared among multiple authors.
- Observed behavior
- By default, the comment summary includes annotations from all reviewers, requiring a specific filtering process to extract only the user's comments.
Ensure that the PDF document has all your recent comments saved and that the Comments pane is accessible before starting the summary process.
Filter and Generate Summary in Adobe Acrobat
Filter the comments list by author to display only your feedback, then generate a summary restricted to the currently visible comments.
Adobe Acrobat provides a robust filtering system within the Comments pane. By isolating your name in the author filter, you can temporarily hide all other annotations. When you generate a comment summary while this filter is active, Acrobat gives you the option to only include the comments that are currently showing on your screen.
Launch Adobe Acrobat, open your PDF document, and click on 'Comments' in the right-hand pane to view all document annotations.
Click the 'Filter Comments' icon (shaped like a funnel) at the top of the Comments pane. Select 'Reviewer' or 'Author', and check the box next to your name to hide all other reviewers.
Click the options menu (three horizontal dots or lines) at the top of the Comments pane and select 'Create Comment Summary' from the drop-down list.
In the Create Comment Summary dialog box, locate the 'Include' section. Choose the option labeled 'Comments currently showing' instead of 'All comments'.
Choose your preferred layout for the summary and click 'Create Comment Summary'. A new PDF will be generated containing only your filtered comments.
Effortlessly Manage and Review PDF Comments with WPS Office
WPS Office includes a comprehensive, built-in PDF editor that allows you to easily add, manage, filter, and extract document comments without requiring expensive specialized software.
- 1. Open your PDF: Launch WPS Office and open the PDF document containing the collaborative comments.
- 2. Navigate to the Comment Tab: Click on the 'Comment' tab located on the top ribbon to access the annotation tools.
- 3. Open the Comment List: Click the 'Comment List' or 'Comment Pane' button to view all feedback on the document.
- 4. Filter and Manage: Use the built-in management tools to easily locate your own comments for review, editing, or extraction.
Frequently Asked Questions
Why are comments from other reviewers still appearing in my summary?
This happens if the 'All comments' option is selected in the summary dialog box. Ensure you have properly applied the Author filter in the Comments pane and explicitly selected 'Comments currently showing' before generating the summary.
Can I print just the PDF comments without the document text?
Yes. When you open the Print dialog in your PDF reader, look for the 'Comments & Forms' dropdown menu and select 'Comments Only' to print a list of the annotations without the underlying page content.
Is it possible to sort my comments by date instead of author?
Yes. In the Comments pane, click the 'Sort' icon (usually an up/down arrow) and choose 'Date' to organize the feedback chronologically.
Does creating a comment summary alter the original PDF document?
No. Creating a comment summary generates a completely separate, new PDF file. Your original document and all of its comments remain untouched and unaltered.
