How to Get Notifications for Comments in an Acrobat Shared Review
Question details
The user wants to know how to receive alerts or notifications whenever participants add new comments to an Adobe Acrobat shared review PDF.
- Product
- Adobe Acrobat / SharePoint
- Device & OS
- not provided
- Scenario
- Collaborating on a shared PDF document and trying to track newly published comments from other reviewers.
- Observed behavior
- Participants do not automatically receive individual notifications every time a new comment is added unless alerts are configured through the storage platform.
Identify the storage platform where your shared PDF is hosted (such as SharePoint or a network drive), as the ability to receive notifications relies heavily on the capabilities of the hosting system.
Enable File-Change Alerts on Your Storage Platform
Configure built-in notification features on your hosting platform, such as SharePoint, to alert you whenever the shared PDF is saved or updated.
Because Adobe Acrobat does not generate individual emails for every comment in standard shared reviews, you must rely on the storage environment's notification system. SharePoint and similar document management systems allow you to subscribe to file changes.
Log in to your document management system (e.g., SharePoint) and locate the document library containing the shared review PDF.
Select the PDF file, click the more options menu (often represented by three dots), and select 'Alert me' or 'Manage alerts'.
Set the alert parameters to notify you via email or text message whenever changes are made to the document, or when another reviewer saves the file.
Click 'OK' or 'Save' to apply the alert settings. You will now receive notifications based on the platform's update frequency.
Manually Check for New Comments in Acrobat
If your network drive or storage platform lacks an automatic alert feature, you will need to open the document to trigger a sync.
Collaborate and Manage PDF Comments Easily with WPS Office
WPS Office features a robust, built-in PDF editor that streamlines document collaboration. You can easily add, track, and share PDF comments with your team in a lightweight, user-friendly interface.
- 1. Open Your Document: Launch WPS Office and open the PDF file you wish to review or share.
- 2. Access Commenting Tools: Navigate to the 'Comment' tab to access text boxes, highlighters, sticky notes, and drawing tools.
- 3. Add and Save Annotations: Insert your feedback into the document and save your changes directly to your local drive or WPS Cloud.
- 4. Share with Collaborators: Click the 'Share' button in the top right corner to generate a secure link and invite colleagues to review the PDF.
Frequently Asked Questions
Does Acrobat send an email every time a comment is added?
No, Acrobat's standard shared review feature does not send out individual emails for each comment. Notifications rely entirely on your storage system, like SharePoint, which alerts you when the file itself is updated and saved.
Why can't I see the latest comments from other reviewers?
You may be offline or disconnected from the review server. Open the PDF in Acrobat while connected to the network and click the 'Check for New Comments' button in the comment pane to force a manual synchronization.
Can I use standard network folders for shared reviews?
Yes, standard network folders can be used for shared reviews. However, they usually lack automated file-change notifications, meaning reviewers will have to manually open the PDF to see if new comments have been published.
