How to Review and Check All OCR Text in Adobe Acrobat Pro DC
Question details
The user needs a method to manually review all recognized OCR text in Adobe Acrobat Pro DC, rather than just the words the software automatically flags as suspicious.
- Product
- Adobe Acrobat Pro DC
- Device & OS
- not provided
- Scenario
- Reviewing scanned documents to ensure 100% text recognition accuracy.
- Observed behavior
- Acrobat highlights only suspicious words by default, potentially hiding recognition errors in words the software mistakenly deems correct.
Ensure that your PDF document is a scanned file and that you have already run the initial Recognize Text (OCR) process so the text layer is available for manual review.
Use the Review Recognized Text Tool in Acrobat
Access the Enhance Scans tool menu to manually select and correct any recognized word in your PDF document, bypassing the default suspicious-only filter.
By default, Acrobat's OCR engine focuses on low-confidence text to save time. However, to guarantee absolute accuracy, you can use the built-in manual review tool to check the OCR data associated with any word on the page.
Open your scanned PDF in Adobe Acrobat Pro DC, navigate to the 'Tools' tab in the top menu, and select 'Enhance Scans'.
In the secondary toolbar, click on 'Recognize Text' and choose 'Correct Recognized Text' from the dropdown menu.
Select 'Review Recognized Text' to activate the manual verification mode.
Click on any specific word in your document. Acrobat will display the OCR text information for that selection, allowing you to manually verify its accuracy and type in corrections if necessary.
Easily Recognize and Edit Scanned Text with WPS PDF
WPS Office includes a robust PDF editor equipped with highly accurate OCR capabilities. It allows you to extract, review, and freely edit text from scanned documents or images, providing a seamless workflow without the need for expensive premium PDF software.
- 1. Open WPS PDF: Launch WPS Office and open your scanned PDF document using the WPS PDF tool.
- 2. Activate the OCR Feature: Navigate to the 'Tools' tab at the top and click on the 'OCR' button to initiate the text recognition engine.
- 3. Extract and Manually Review: Choose the option to extract the text. Once extracted into an editable format, you can easily read through, review, and manually correct any misrecognized words.
Frequently Asked Questions
Why does Acrobat only show 'suspicious' OCR words by default?
To streamline the review process, Acrobat's OCR engine flags only the words with low confidence scores as 'suspicious'. Words recognized with high confidence are assumed correct, but manual review is still recommended for critical documents.
Can I edit the OCR text directly on the page instead of just reviewing it?
Yes. In Acrobat Pro DC, you can use the 'Edit PDF' tool. This converts the scanned text layer into fully editable text blocks, allowing you to delete, type, and format the text directly on the document page.
Does OCR accuracy depend on the quality of my scanned document?
Absolutely. High-resolution scans (ideally 300 DPI or higher) with clear contrast and unskewed pages will yield much higher OCR accuracy, drastically reducing the need for manual corrections.
What should I do if the 'Correct Recognized Text' option is grayed out?
This usually happens if the document has not yet been processed with OCR or if it already contains renderable (selectable) digital text. Ensure you have run the 'Recognize Text > In This File' command first.
