How to Save or Reshare a Cloud PDF with Review Comments
Question details
Users are unable to download or reshare a PDF document containing reviewer comments after ending a cloud-based shared review in Adobe Acrobat.
- Product
- Adobe Acrobat
- Device & OS
- not provided
- Scenario
- Attempting to download or reshare a shared PDF file with all collected reviewer comments after the review process has been closed.
- Observed behavior
- The system restricts the user from downloading the file with the comments included or resharing it once the cloud-based review session is officially ended.
Ensure you do not close or end your active cloud review session before attempting to export the comments. Once a cloud review is finalized in Acrobat, recovering the comments for a new share or local download becomes highly restricted.
Export Comments and Save Locally Before Ending the Review
The most reliable method is to save a local copy of the PDF with all comments before you officially end the shared review in Acrobat.
Adobe Acrobat currently lacks a direct feature to reshare or download closed cloud reviews with their comments. The best workaround is proactive saving.
Launch Adobe Acrobat and open the cloud-based PDF that is currently under review.
Click on the 'Comments' tool in the right-hand pane to ensure all reviewer feedback has synced and is loaded.
Go to 'File' > 'Save As' and choose a local folder on your computer to download the PDF with all annotations intact.
Only after verifying the local file successfully contains all the comments, proceed to end the cloud review in Acrobat.
Print to PDF to Flatten Comments
Use this method if you need to lock the comments into the document so it can be shared via email or other platforms without relying on Adobe's cloud services.
Collaborate and Share PDFs Seamlessly with WPS Office
WPS Office offers an intuitive and powerful PDF editor that allows you to add, export, and share comments without being locked out of your own files. You can easily collaborate on PDFs and save annotated copies locally or to the cloud anytime.
- 1. Open your PDF: Launch WPS Office and open the PDF document you wish to review.
- 2. Add comments: Navigate to the 'Comment' tab and select tools like 'Highlight', 'Note', or 'Text Box' to annotate your document.
- 3. Export or Share: Go to 'Menu' > 'Save As' to download a local copy with comments, or click 'Share' to generate a secure collaboration link for your team.
Frequently Asked Questions
Why did my PDF comments disappear after ending a shared review?
In Adobe Acrobat, ending a cloud-based review often locks the file and removes the collaborative layer from the downloadable version. It's essential to save a local copy of the PDF with comments before officially closing the review.
Can I extract just the comments from a PDF file?
Yes. Before the review ends, you can go to the Comments pane, click the options menu (three dots), and select 'Export All To Data File' to save the comments as an FDF or XFDF file.
How do I share a commented PDF without using cloud reviews?
You can use the standard 'Save As' feature to save the PDF with comments directly to your local drive, then attach that file to an email or share it via a messaging app or standard cloud storage like Google Drive or Dropbox.
Does WPS Office support viewing comments made in Adobe Acrobat?
Yes, WPS Office is fully compatible with standard PDF annotations. Any highlights, sticky notes, or text comments added in Adobe Acrobat will be perfectly visible when you open the file in the WPS PDF editor.
