How to Set a File Expiration Date in Adobe Send
Question details
The user wants to set a specific expiration date for shared file downloads in Adobe Send but cannot find the feature that was previously available in Adobe SendNow.
- Product
- Adobe Send
- Device & OS
- not provided
- Scenario
- Sharing a PDF or document via Adobe Send and needing to restrict recipient download access after a certain timeframe.
- Observed behavior
- Adobe Send does not display any options to set a file download expiration date, leaving users unsure how to automatically revoke access.
Log in to your Adobe Acrobat online account and navigate to the file sharing dashboard to locate the specific document you want to manage.
Manually Unshare the File to Stop Access
Since Adobe Send does not offer an automatic end-date setting, you must manually unshare the document to revoke download access.
The legacy Adobe SendNow service allowed users to set automatic expiration dates. However, the updated Adobe Send platform within Adobe Document Cloud removed this feature. To prevent users from accessing or downloading your shared file after a specific time, you need to manually remove their access through the shared files interface.
Log in to Adobe Document Cloud or the Adobe Acrobat interface, and click on the 'Shared' or 'Shared by You' tab in the left-hand menu.
Locate the shared file you want to stop providing access to and click on it to open the sharing details pane.
Click the 'Unshare file' or 'Remove Link' button located in the right-hand options panel to instantly revoke download access for all recipients.
Share PDFs Securely with Automatic Expirations in WPS Office
If you need a reliable way to share documents with strict time limits, WPS Office includes a built-in feature to set expiration dates on your shared files. You can effortlessly share PDFs and automatically revoke access after a set period, saving you from having to manually unshare files.
- 1. Open your PDF in WPS Office: Launch WPS Office and open the PDF document you want to share with others.
- 2. Click the Share button: Navigate to the top right corner of the application interface and click the 'Share' button.
- 3. Configure the expiration date: In the sharing panel, select your preferred link expiration period, such as 7 days or 30 days, from the dropdown menu.
- 4. Generate and send link: Click 'Create Link' to generate the secure URL and copy it to send to your intended recipients.
Frequently Asked Questions
Why did Adobe remove the file expiration date feature?
Adobe transitioned its file sharing services from Adobe SendNow to the integrated Adobe Document Cloud. During this transition, the automatic expiration date feature was omitted for standard shared links, moving toward a manual unshare model.
Can I set a password instead of an expiration date in Adobe Send?
Yes, you can secure your PDF with a password before sharing it. In Adobe Acrobat, go to 'Protect' > 'Protect Using Password' before uploading the file to ensure only users with the password can open the document.
Will recipients be notified when I unshare a file in Adobe Document Cloud?
No, recipients do not receive an email notification when you manually unshare a file. However, if they attempt to click the original download link after you have unshared it, they will see an error page stating that the file is no longer available.
