How to Share or Forward a Signed PDF Order
Question details
The user needs to forward or share a completed, digitally signed PDF order with another department.
- Product
- Adobe Acrobat
- Device & OS
- not provided
- Scenario
- Trying to share or email a finalized signed agreement document to a different department or recipient.
- Observed behavior
- Instead of sharing the signed PDF document, the software only provides or attaches the audit report.
Before sharing, verify that you have downloaded and opened the final signed agreement file, rather than mistakenly clicking exclusively on the audit trail or completion notification link.
Share the Signed PDF Directly from the Viewer
Ensure you are viewing the actual agreement file and use the built-in sharing tools to send the document as an attachment.
In many e-signature workflows, the signed document and the audit report are generated as separate pages or attachments. If you only see the audit report, you may have opened the wrong file from the completion email.
Navigate to the folder or email containing your finalized documents and confirm you are opening the file named 'Signed Agreement' rather than 'Audit Report'.
Double-click the signed PDF to open it in your PDF viewer, such as Adobe Acrobat. Scroll to ensure the document content and signatures are visible.
Click the 'Share', 'Send', or 'Email' icon typically located in the top-right toolbar. Choose to send the file as an attachment to forward the finalized order to another department.
Troubleshoot Application Policies and Permissions
Check your software settings or contact your administrator if the sharing feature is restricted or missing.
Sign and Share PDF Orders Seamlessly with WPS Office
Avoid complicated document workflows and missing attachments by using WPS Office. Its built-in PDF tool lets you digitally sign, save, and instantly share your orders without confusing the main document with its audit trail.
- 1. Open your PDF: Launch WPS Office and open your PDF order document.
- 2. Add your signature: Navigate to the 'Fill & Sign' or 'Insert' tab to apply your digital signature to the required fields.
- 3. Save the changes: Save the signed document to finalize the cryptographic changes.
- 4. Share the document: Click the 'Share' button in the toolbar to generate a secure sharing link or directly email the PDF attachment.
Frequently Asked Questions
Why is my PDF viewer only showing an audit report?
Some electronic signature platforms deliver the signed document and the audit report as two separate files or links. You may have clicked the audit trail link in the notification email. Check the original email and ensure you are downloading the full 'Signed Agreement' file.
Will forwarding a signed PDF invalidate the signature?
No. Forwarding the original signed PDF as an email attachment will not invalidate the signature. However, modifying the file, attempting to edit the text, or converting the format before sending will break the document's cryptographic seal and invalidate it.
Can I edit a signed PDF before sharing it with another department?
No, digital signatures lock the document to prevent unauthorized tampering. Any edits made after the document has been signed will invalidate the existing signatures. If revisions are required, you must edit an unsigned copy and route it for signatures again.
