How to Wrap Long URLs When Converting Outlook Emails to PDF
Question details
Users experience unexpected text shrinking when converting Outlook emails containing long URLs to PDF using the Acrobat PDFMaker add-in.
- Product
- Adobe Acrobat PDFMaker, Microsoft Outlook
- Device & OS
- not provided
- Scenario
- Converting an Outlook email that contains exceptionally long links into a PDF document.
- Observed behavior
- PDFMaker treats the long URL as a single unbreakable word, reducing the entire email's font size to fit the URL on one line instead of wrapping it.
Before proceeding, check if you have an alternative PDF printer installed on your computer, such as Microsoft Print to PDF or Adobe PDF, as this will be required for the most effective workaround.
Use the 'Print to PDF' Feature Instead of PDFMaker
Printing the email to a virtual PDF printer often handles line-wrapping better than the Acrobat PDFMaker add-in, preventing the font from shrinking.
Because Acrobat PDFMaker lacks a reliable setting to force line wrapping on long URLs, bypassing the add-in and using the system's print dialog is the most effective solution.
Launch Microsoft Outlook and double-click the email containing the long URL to open it in its own window.
Click on the 'File' tab in the top-left corner of the window, then select 'Print' from the left-hand menu.
Under the 'Printer' drop-down menu, choose 'Microsoft Print to PDF', 'Adobe PDF', or another virtual PDF printer you have installed.
Click the 'Print' button. A dialog box will appear asking you to choose a destination and file name to save your newly formatted PDF.
Manually Insert Line Breaks in the URL
Editing the email to add spaces or line breaks allows PDFMaker to wrap the text naturally before conversion.
Handle Emails and PDFs Seamlessly with WPS Office
If Microsoft Outlook and PDFMaker are causing persistent formatting issues, try WPS Office. It provides a lightweight, highly compatible alternative with a built-in PDF tool that handles document conversions smoothly.
- 1. Download WPS Office: Visit the official WPS website to download and install the free WPS Office suite.
- 2. Open Your Document: Copy your email content or open your text document directly in WPS Writer.
- 3. Export to PDF: Click on 'Menu' and select 'Export to PDF' to generate a perfectly formatted document.
Frequently Asked Questions
Why does PDFMaker shrink the font size instead of wrapping the text?
PDFMaker attempts to keep URLs fully clickable and intact. Since it views a URL without spaces as a single unbreakable word, it reduces the overall font size of the document to fit the entire URL within the page margins on one single line.
Can I adjust the page margins in PDFMaker to fit the long URL?
Adjusting page margins or switching to landscape orientation might give the URL more room, but exceptionally long URLs may still cause the text to shrink if they exceed the new widened limits.
Is there a setting in PDFMaker to force URL wrapping?
Unfortunately, Acrobat PDFMaker does not have a reliable built-in setting to force line wrapping for unbroken URLs. Using the 'Print to PDF' method or manually breaking the URL in the source email are the best workarounds.
