Security Policy Errors

How to Remove an Exchange Management Role Assignment in Exchange Server

Huma Ashraf Ch Sep 28, 2026 869 views

Question details

The user needs to remove a management role assignment for a former administrator in an Exchange Server environment.

How to Remove an Exchange Management Role Assignment in Exchange Server

Product: Exchange Server
Device & OS: not provided
Scenario: Managing administrator roles and cleaning up permissions for a departed employee in an on-premises Exchange DAG environment.
Observed behavior: The user was attempting to use PowerShell commands but needed clarification on using the correct environment tools (Exchange Online vs. on-premises Exchange Server) to execute the removal successfully.

Before you start

Verify whether your environment is Exchange Online or an on-premises Exchange Server (DAG), as the management tools and PowerShell modules differ significantly between the two setups.

Solution 1Recommended

Use Exchange Management Shell for On-Premises Servers

Execute the Remove-ManagementRoleAssignment command within the local Exchange Management Shell for on-premises server environments.

Because your environment is an on-premises Exchange Server configured in a DAG (Database Availability Group), you must use the local Exchange Management Shell rather than Exchange Online PowerShell modules.

Open Exchange Management Shell

Run the Remove Command

Type the command `Remove-ManagementRoleAssignment "[Role Assignment Name]"` (for example, `Remove-ManagementRoleAssignment "Mailbox Import Export-Robert J. Newton-1"`) and press Enter.

Confirm the Deletion

When PowerShell prompts you to confirm the action, type 'Y' and press Enter to finalize the removal of the management role.

Use Exchange Management Shell for On-Premises Servers

Community Support Selection: For future issues regarding on-premises servers in a DAG, ensure you are posting in the Exchange Server Management community rather than Exchange Online forums.

Free Microsoft Office alternative

Document Your IT Policies Seamlessly with WPS Office

While WPS Office does not manage Microsoft Exchange servers directly, it provides a comprehensive, lightweight, and free alternative to Microsoft Office. It is highly recommended for documenting IT policies, writing PowerShell script drafts, and keeping track of administrative changes.

Highly compatible with Microsoft Office formats, including .docx, .xlsx, and .pptx files used for IT documentation.Lightweight design ensuring fast startup times and minimal system resource consumption on administration machines.Ideal for compiling IT administration logs, security policies, and standard operating procedures.Familiar, easy-to-use tabbed interface for seamless migration from other office suites.

microsoft office alternative - wps office

Frequently Asked Questions

Why does my Remove-ManagementRoleAssignment command fail?

This usually happens when using the wrong PowerShell environment. Exchange Online commands may not execute successfully if you are managing an on-premises Exchange Server environment. Ensure you are using the local Exchange Management Shell.

How can I find the exact name of an Exchange management role assignment?

You can find the exact name by running the `Get-ManagementRoleAssignment` cmdlet in your Exchange Management Shell. This will list all active assignments so you can copy the correct string for removal.

Can I use Exchange Online PowerShell to manage my on-premises DAG?

No. Exchange Online PowerShell modules are designed for cloud environments. For an on-premises Exchange Server Database Availability Group (DAG), you must use the specific on-premises Exchange Server tools provided by Microsoft.

Microsoft Office Security Issues