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How to Check SharePoint Storage Limits for Server and Online
Question details
The user needs to understand how storage limits are determined, calculated, and managed across different versions of SharePoint, specifically SharePoint Server and SharePoint Online.
- Product
- Microsoft SharePoint
- Device & OS
- not provided
- Scenario
- Determining available storage capacity and organizational quotas for a SharePoint deployment.
- Observed behavior
- Storage limits and calculation methods vary significantly based on whether the organization uses an on-premises SharePoint Server or a cloud-based SharePoint Online tenant.
Ensure you have global or SharePoint admin permissions in your Microsoft 365 admin center before attempting to view or modify your organization's tenant storage settings.
Calculate and Check SharePoint Online Storage Limits
Use this method to understand the default storage allocation for Microsoft 365 and SharePoint Online tenants.
SharePoint Online allocates storage based on your organization's active licensing plan. This quota is pooled and shared across all sites within the tenant, allowing flexibility in how data is distributed.
For most enterprise Microsoft 365 plans, the base storage allocated for a SharePoint Online tenant is exactly 1 TB.
An additional 10 GB of storage is automatically added to the total tenant pool for each licensed user purchased by your organization.
Log in to the Microsoft 365 admin center, navigate to the SharePoint admin center, and view the 'Active sites' page to see your current storage usage against your maximum quota.
Determine SharePoint Server (On-Premises) Storage Limits
Guidelines for determining storage constraints in legacy or on-premises environments like SharePoint Server 2007.
Need a Lightweight Alternative for Document Creation?
While SharePoint manages enterprise-level storage and collaboration, you may just need a fast, reliable tool to create and edit your documents. WPS Office provides a comprehensive, lightweight suite that is fully compatible with Microsoft Office formats, allowing you to save files locally or to your preferred cloud storage without worrying about complex tenant limits.
- 1. Download and Install: Download WPS Office for free from the official website and install it on your computer or mobile device.
- 2. Open Your Documents: Launch WPS Office and open your existing Microsoft Office files with pixel-perfect formatting compatibility.
- 3. Save Without Limits: Edit your documents and save them directly to your local drive or alternative cloud storage, bypassing strict enterprise quotas.
Frequently Asked Questions
Is my OneDrive storage included in the SharePoint Online quota?
No, the SharePoint Online storage quota is completely separate from the individual OneDrive storage allocations given to your users.
How much default storage does a standard SharePoint Online tenant receive?
A standard SharePoint Online tenant receives a baseline of 1 TB of storage, plus an additional 10 GB for every licensed user in the organization.
Can I increase my SharePoint Online storage limit if I run out of space?
Yes, if you reach your tenant's capacity, you can purchase additional file storage add-ons directly through the Microsoft 365 admin center under the billing section.
How do I check my current SharePoint storage usage?
You can view your current storage consumption by logging into the Microsoft 365 admin center, navigating to the SharePoint admin center, and checking the storage indicator on the 'Active sites' dashboard.
