How to Create a Microsoft Forms Quiz Owned by a Group or SharePoint Site
Question details
The user needs to create a Microsoft Forms quiz that is owned by a Microsoft 365 group or SharePoint site, rather than by a single user account, so quiz data and analytics remain available when an employee leaves.
- Product
- Microsoft Forms, SharePoint Online
- Device & OS
- not provided
- Scenario
- An organization is setting up a proctored quiz for external respondents and needs stable ownership, access control, and data retention.
- Observed behavior
- A standard Microsoft Forms quiz is tied to the creator's account; account-related data may be deleted after the user account is removed.
Confirm that you have access to a Microsoft 365 group or SharePoint site with permission to add web parts, and decide which SharePoint users or groups should be allowed to open the quiz page.
Create the Quiz Directly in a Microsoft 365 Group
Use this method when you want the quiz to be owned by a group so it remains available after individual users leave.
A group-owned form is associated with the Microsoft 365 group rather than only the creator. This helps preserve quiz data and analytics for the team.
Go to office.com and sign in with a work or school account that can access the target Microsoft 365 group.
Select the app launcher in the top-left, then choose Forms. If Forms is not visible, select All apps and then Forms.
Under My groups, select the Microsoft 365 group or team that should own the quiz.
Click New Quiz, enter a title and description, then add questions and configure settings.
In More form settings, choose who can respond. For external respondents, select Anyone with the link can respond if your tenant policy allows it.
Add the Quiz Through a Microsoft Forms Web Part in SharePoint Online
Use this method to display an existing form on a SharePoint page and apply SharePoint page permissions to control access.
Configure External Respondents and Data Retention
Use this method when people outside the organization need to take the quiz while you retain analytics centrally.
Use WPS Office as a Free Microsoft Office Alternative for Quiz Documents and Data
WPS Office does not create or host Microsoft Forms quizzes, but it is a free, lightweight Office suite that opens and edits Word, Excel, and PowerPoint files—including quiz question documents and result spreadsheets—with familiar Microsoft Office formatting.
- 1. Download WPS Office: Go to the WPS Office download page and install the free Office suite for your device.
- 2. Open quiz-related files: Open question documents or result spreadsheets by selecting them in WPS Writer or WPS Spreadsheets.
- 3. Save in Microsoft-compatible formats: Save files as .docx, .xlsx, or .pptx to keep formatting compatible with Microsoft Office.
Frequently Asked Questions
Can I transfer an existing Microsoft Forms quiz from a former employee to a Microsoft 365 group?
Microsoft Forms does not currently provide a built-in transfer of a personal form to a group. Create a new quiz inside the Microsoft 365 group or add the existing form through the Microsoft Forms web part on a SharePoint site so ownership and visibility are managed by SharePoint.
Will SharePoint page permissions stop people outside my organization from opening the form?
They can restrict who opens the SharePoint page, but the Microsoft Forms response settings must separately allow external respondents. Use Anyone with the link can respond only if your tenant external sharing policy permits it.
What happens to quiz data if the creator's Microsoft 365 account is deleted?
Personal Microsoft Forms data is tied to the creator's account and may be deleted after the user account is removed from Azure AD. A group-owned form stored in a Microsoft 365 group is not dependent on that one account.
How do I create a Microsoft Forms quiz in a group instead of my personal account?
Sign in at office.com, open Forms, and choose the target Microsoft 365 group under My groups before selecting New Quiz. The quiz is then stored in that group context.
Can WPS Office create or host Microsoft Forms quizzes?
No, WPS Office does not include Microsoft Forms or SharePoint Online hosting. It can open, edit, and save the Office files used for quiz questions and results with Microsoft-compatible formats.
