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How to Create a SharePoint Shortcut to a Folder in Another Location
Question details
The user needs to link a folder from one Microsoft Teams or SharePoint site to a different SharePoint document library without duplicating the folder's contents.
- Product
- Microsoft SharePoint
- Device & OS
- not provided
- Scenario
- Organizing and centralizing file access across multiple SharePoint sites or Teams channels without creating duplicate copies of the same folder.
- Observed behavior
- The goal state is to have a shortcut file in the destination library that automatically redirects users to the original source folder, keeping all updates synchronized in one location.
Ensure you have at least 'Read' permissions for the source folder and 'Contribute' or 'Edit' permissions for the destination SharePoint library where the shortcut will be created.
Use the 'New Link' Feature in SharePoint Document Library
The most effective way to cross-link folders is by copying the source folder's link and adding it as a URL shortcut in the destination library.
By utilizing the native Link feature in SharePoint Online, you can create a seamless bridge between different sites. This method prevents data duplication and ensures that users always access the most up-to-date version of the files.
Navigate to the source SharePoint document library. Select the folder you want to link by clicking the circle checkmark next to its name, then click 'Copy link' in the top command bar.
Open the destination SharePoint site and go to the specific document library where you want the shortcut to appear.
Click on 'New' in the top command bar and select 'Link' from the dropdown menu.
Paste the copied folder URL into the 'Create link to' field. Rename the file name to something recognizable for your team, and click 'Create'.
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Frequently Asked Questions
Can I create a shortcut from a Microsoft Teams channel to a SharePoint site?
Yes. Because Microsoft Teams files are stored in SharePoint, you can navigate to your Teams 'Files' tab, click 'Open in SharePoint', select the folder, copy its link, and paste it into your destination library using the 'New > Link' method.
Will deleting the folder shortcut delete the original folder?
No. Deleting the shortcut link (.url file) in the destination library only removes the pointer. The original folder and all its contents will remain completely safe in their source location.
Does creating a folder link take up additional storage space?
No. Creating a link to a folder does not duplicate the actual files, meaning it takes up virtually zero additional storage space in your overall SharePoint environment.
Why don't I see the 'New > Link' option in my document library?
The 'Link' option might be disabled in your library's content type settings, or you may lack the necessary 'Contribute' permissions. A site administrator can enable links by navigating to Library Settings > Advanced Settings and turning on 'Allow management of content types'.
