How to Move a OneDrive Shared Folder Without Changing the Original
Question details
The user wants to organize a shared OneDrive folder within their own directory without moving the original folder, modifying its permissions, or deleting the owner's content.
- Product
- Microsoft OneDrive
- Device & OS
- not provided
- Scenario
- Organizing files and folders within a personal or business OneDrive account.
- Observed behavior
- Moving the actual shared folder changes its original location for everyone and can move the owner's content to the recycle bin.
Ensure you are logged into the correct OneDrive account and have permission to view the shared folder you want to organize.
Use the Add Shortcut to My Files Feature
Creating a shortcut allows you to organize shared folders within your own OneDrive structure without affecting the original files or other users' access.
When you move a shared folder directly, OneDrive treats it as moving the actual data, which can remove it from the owner's view or alter permissions. By using a shortcut instead, you create a personal reference to the folder that you can move freely without impacting anyone else.
Open your web browser and log in to your Microsoft OneDrive account.
On the left navigation pane, click on 'Shared' to view all files and folders that have been shared with you.
Locate the shared folder you want to organize, select it by clicking the circle checkmark, and click 'Add shortcut to My files' at the top menu.
Go to 'My files' in your OneDrive. You will see the new folder shortcut, which is indicated by a small link icon on the folder.
Move this shortcut to any desired location within your own folders using drag-and-drop or the 'Move to' option in the top menu.
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Frequently Asked Questions
Why did the shared folder disappear for the owner when I moved it?
If you move the actual shared folder instead of a shortcut, OneDrive interprets this as a command to relocate the original data. This removes the folder from its original location and can send the owner's files to the recycle bin.
Can I rename a OneDrive shortcut without renaming the original folder?
Yes, renaming a shortcut in your 'My files' section only changes the name of the shortcut for you. It does not affect the original folder's name or how it appears to the owner and other collaborators.
Does deleting a OneDrive shortcut delete the shared files?
No, deleting a shortcut only removes the link from your OneDrive. The original shared folder and its contents remain intact and accessible to the owner and other users.
Why can't I see the 'Add shortcut to My files' option?
This option may be missing if you have already added the folder to your OneDrive, if the folder is shared from a personal account to a business account (or vice versa), or if the owner has restricted permissions.
