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How to Organize SharePoint News Pages in Site Contents
Question details
The user wants to organize, move, or customize the generation of SharePoint news posts within the Site Contents.
- Product
- SharePoint
- Device & OS
- not provided
- Scenario
- Managing and organizing news posts generated in a SharePoint site library.
- Observed behavior
- SharePoint saves news posts in the Site Pages library by default and does not provide an out-of-the-box option to move them to a different folder or customize how they are generated.
Ensure you have Site Owner or Member permissions with editing rights to manage and configure views within the SharePoint Site Pages library.
Organize News Pages using Views, Filters, and Metadata
Since out-of-the-box folder relocation is not supported for news pages, utilizing custom metadata and filtered views is the recommended method to organize them.
SharePoint stores all news pages in the Site Pages library. Moving them to other folders can break their functionality as news posts. Instead, you can organize them efficiently by applying metadata columns and saving custom views.
Navigate to your SharePoint site, click on 'Site Contents' in the left-hand navigation, and select the 'Site Pages' library.
Click 'Add column' at the top of the library to create custom metadata tags such as Category, Department, or Topic.
To view only news pages, click the column header for 'Promoted State' and filter by the value '2' (which represents a published news post).
After applying your filters and metadata sorting, click the view options dropdown (usually named 'All Pages' at the top right) and select 'Save view as' to create a dedicated view for your organized news pages.
Create and Edit Shared Documents with WPS Office
While SharePoint handles your intranet sites and news pages, you need a robust office suite to create the documents shared across your team. WPS Office is a lightweight, highly compatible alternative to Microsoft Office that makes document creation and sharing effortless.
Frequently Asked Questions
Why are my SharePoint News Pages saved in the Site Pages library?
By default, SharePoint treats news posts as specialized modern pages. They are automatically saved in the Site Pages library with a 'Promoted State' value that distinguishes them from regular site pages, allowing them to surface in News web parts.
Can I move a SharePoint News Page to a different document library?
No, out-of-the-box SharePoint does not support moving News Pages out of the Site Pages library while retaining their news functionality. They must remain in the Site Pages library to display and function correctly across your site.
How do I identify which pages are News Pages in SharePoint?
You can identify News Pages by adding the 'Promoted State' column to your library view. A Promoted State of 2 indicates a published news page, while a state of 0 indicates a standard site page.
