How to Print a Summary of Comments and Tracked Changes in Word
Question details
The user wants to print a consolidated list of comments and tracked changes from a document rather than printing the document content itself.
- Product
- Microsoft Word
- Device & OS
- not provided
- Scenario
- Reviewing edits and feedback on a long document where only the markup summary is needed.
- Observed behavior
- The user needs to output a summary page containing only the markup (comments and tracked changes) for easier review.
Ensure that your document actually contains tracked changes or comments, and that your printer is properly connected and turned on.
Print the List of Markup via Print Settings
Change the print settings to output a consolidated list of comments and tracked changes instead of the document pages.
Microsoft Word includes a built-in feature that allows you to print just the summary of edits. This saves paper and provides a clean list of all modifications and feedback.
Click on the 'File' tab in the top-left corner of the Word window and select 'Print' from the sidebar, or simply press Ctrl + P on your keyboard.
Under the 'Settings' section in the Print pane, click on the first drop-down menu, which usually displays 'Print All Pages' by default.
Scroll down the list of options in the drop-down menu and select 'List of Markup'.
Click the 'Print' button at the top. Word will now print a standalone list of all tracked changes and comments without the main document text.
Manage and Print Comments Easily with WPS Office
WPS Office Writer offers advanced review tools that let you track changes, insert comments, and effortlessly print document markups. It provides a seamless experience for editing and reviewing collaborative documents.
- 1. Open the document in WPS Writer: Launch WPS Office and open your .docx file containing the comments and tracked changes.
- 2. Access Print Options: Go to the 'Menu' button in the top left corner and click 'Print', or press Ctrl + P.
- 3. Select what to print: In the Print dialog box, locate the 'Print what' dropdown menu and select 'Document and markups' to ensure your review elements are included.
- 4. Execute the print job: Click 'OK' to start printing your document alongside its comments and tracked changes.
Frequently Asked Questions
Can I print only the comments without the tracked changes?
By default, the 'List of Markup' prints all tracked changes and comments. To print only comments, you need to go to the 'Review' tab, click 'Show Markup', uncheck everything except 'Comments', and then proceed to print the List of Markup.
Why is the 'List of Markup' option grayed out or missing?
This option may be unavailable if the document does not contain any tracked changes or comments, or if the document is protected. Ensure that your document has active markups before attempting to print them.
How do I print the document with comments showing in the margins?
Instead of choosing 'List of Markup', select 'Print All Pages' and ensure 'Print Markup' is checked at the bottom of the print settings drop-down. This prints the document pages exactly as they appear on screen with comment balloons in the margins.
