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How to Print Tracked Changes in Word Without the Markup Area
Question details
The user needs to print a document that retains the visible tracked changes inline, but wants to exclude the separate side markup area from the printed pages.
- Product
- Word
- Device & OS
- not provided
- Scenario
- Preparing to print a reviewed document where the modifications need to be visible, but the margin balloons and markup area are taking up unnecessary space on the paper.
- Observed behavior
- The Word markup area continues to appear in the Print Preview and on the final printed page, even though it is hidden in the standard document view.
Ensure that your tracked changes are currently enabled and that inline revisions are visible in your document view before attempting to modify the print settings.
Disable 'Print Markup' in Print Settings
This method removes the right-side markup area from the printed document while ensuring the inline text changes remain visible.
By default, Word may attempt to print the markup balloons if they are associated with the document's review status. Adjusting the specific print settings allows you to bypass the balloons without losing the history of text changes on the printed copy.
Click on 'File' in the top-left corner of the ribbon and select 'Print', or simply press Ctrl + P on your keyboard.
Under the 'Settings' section in the Print menu, click on the first dropdown menu (which typically defaults to 'Print All Pages').
Scroll to the bottom of the dropdown list and locate the 'Print Markup' option. Click it to remove the checkmark. Your Print Preview will immediately update to show the document without the margin markup area.
Print Tracked Changes Seamlessly with WPS Writer
WPS Office provides highly intuitive print configuration options, making it incredibly easy to manage how tracked changes, comments, and markup areas appear on your printed documents.
- 1. Open Your Document: Launch WPS Writer and open the document containing the tracked changes.
- 2. Access Print Settings: Click the 'Menu' button in the top left corner and select 'Print', or use the shortcut Ctrl + P.
- 3. Modify the 'Print What' Option: In the Print dialog box, locate the 'Print what' dropdown menu. Select 'Document' instead of 'Document and markups' to hide the margin balloons.
- 4. Preview and Print: Check the preview to confirm the markup area is gone while text edits remain, then click the 'Print' button.
Frequently Asked Questions
Why do my tracked changes disappear completely when I uncheck 'Print Markup'?
If unchecking 'Print Markup' removes all changes, your tracking view may be set to hide inline modifications. Go to the Review tab, click 'Show Markup', select 'Balloons', and choose 'Show All Revisions Inline' before printing.
Can I print just the list of changes and comments without the main document text?
Yes. In the Print dialog box, under the settings dropdown (where 'Print All Pages' is located), you can select 'List of Markup' to print only a generated summary of the reviewers' edits and comments.
How do I hide the markup area while I am editing the document?
To remove the markup balloons while editing, navigate to the Review tab, click 'Show Markup', hover over 'Balloons', and select 'Show All Revisions Inline'. This moves all changes directly into the text.
