Printing Problems

How to Print Word Documents with Markups but Without the Markup List

Maira Mehtab Sep 20, 2026 869 views

Question details

The user wants to print a document showing visible tracked changes and comments directly on the pages, while excluding the separate, lengthy list of markups that prints at the end.

Product: Word Processor
Device & OS: not provided
Scenario: Printing a revised document with comments and tracked changes for physical review or archiving.
Observed behavior: The printer outputs the document with markups, but unnecessarily appends multiple pages containing a summary list of all modifications at the end of the file.

Before you start

Verify that your document is currently displaying the specific tracked changes and comments you wish to print by checking the Review tab settings.

Solution 1Recommended

Disable the List of Markup Option in Print Settings

Adjust the print settings to keep visible markups on the document pages while explicitly turning off the markup summary list.

By default, word processors might be configured to print a comprehensive list of all edits at the end of the document. You can easily toggle this off in the print interface while preserving the in-line balloons and revisions.

Show All Markups

Open your document and navigate to the Review tab. Select 'All Markup' from the Tracking drop-down menu to ensure your changes are visible on the screen.

Open Print Options

Go to File > Print, or press the Ctrl + P keyboard shortcut to open the printing dashboard.

Verify Print Markup is Enabled

Under the Settings section, click the first drop-down menu (which usually says 'Print All Pages'). Look at the bottom of the list and ensure 'Print Markup' has a checkmark next to it.

Disable the Markup List

In the same drop-down menu, look for the 'List of Markup' option. Click it to uncheck and clear this setting.

Print the Document

Check the Print Preview pane to confirm the extra pages are gone, then click the Print button to finalize.

Print Preview Confirmation: Always scroll to the last page in the Print Preview window. If the setting was applied correctly, the final page should be the end of your document text, not a list of revisions.

Efficient Document Review

Print and Review Documents Seamlessly with WPS Writer

WPS Office provides highly intuitive track changes and printing tools. You can easily manage how your revisions are printed and exclude unnecessary markup lists, saving paper and ink.

1. Open Your Document: Launch WPS Writer and open the .docx file that contains your tracked changes and comments.
2. Display Tracked Changes: Navigate to the Review tab. Click on 'Track Changes' and ensure that the markups are visible in the document.
3. Access the Print Dialog: Click the Menu button in the top left corner and select Print, or press Ctrl + P.
4. Select Document and Markups: In the Print dialog box, locate the 'Print what' dropdown menu. Select 'Document and markups' to print the in-line changes, and ensure you do not select 'List of markups'.
5. Execute Print: Click OK to send the document to your printer. It will print exactly as formatted without appending the markup list.

Fully compatible with Microsoft Word (.docx) formats and tracking features.Intuitive Print dialog to easily toggle between printing the document, markups, or markup lists.Free and lightweight software that loads large, heavily edited documents quickly.Seamless layout preservation ensures your printed pages match your screen exactly.

Frequently Asked Questions

Why is my printer adding extra pages of markups at the end of the document?

This happens when the 'List of Markup' or 'List of revisions' option is selected in your print settings. The word processor prints your document and then automatically appends a comprehensive text list of all insertions, deletions, formatting changes, and comments.

Can I print just the comments without the tracked formatting changes?

Yes. You can customize what markups are visible before you print. Go to the Review tab, click 'Show Markup', and uncheck everything except 'Comments'. Then proceed to print with 'Print Markup' enabled.

Will the printed markups look exactly like they do on my screen?

Generally, yes. If you are viewing the document in Print Layout with balloons or inline revisions enabled, the printed output will mirror that layout as long as the Print Markup setting is checked.

Document & File Issues