'%3e%3cpath%20d='M8%200C12.4183%200%2016%203.58172%2016%208C16%2012.4183%2012.4183%2016%208%2016C3.58172%2016%200%2012.4183%200%208C0%203.58172%203.58172%200%208%200ZM11.6162%204.38379C11.2257%203.99337%2010.5927%203.99338%2010.2021%204.38379L8%206.58594L5.79785%204.38379C5.40732%203.99334%204.77429%203.99329%204.38379%204.38379C3.99331%204.77429%203.99335%205.40733%204.38379%205.79785L6.58594%208L4.38379%2010.2021C3.99348%2010.5927%203.99341%2011.2257%204.38379%2011.6162C4.77426%2012.0066%205.40734%2012.0065%205.79785%2011.6162L8%209.41406L10.2021%2011.6162C10.5927%2012.0066%2011.2257%2012.0067%2011.6162%2011.6162C12.0067%2011.2257%2012.0066%2010.5927%2011.6162%2010.2021L9.41406%208L11.6162%205.79785C12.0066%205.40735%2012.0066%204.77429%2011.6162%204.38379Z'%20fill='%23080E17'%20fill-opacity='0.46'/%3e%3c/g%3e%3cdefs%3e%3cclipPath%20id='clip0_3761_713'%3e%3crect%20width='16'%20height='16'%20fill='white'/%3e%3c/clipPath%3e%3c/defs%3e%3c/svg%3e)
How to Stop Word Markup and Comments from Printing in the Sidebar
Question details
The user needs to print a document without the sidebar that displays names, tracked changes, formatting information, and comments.
- Product
- Word
- Device & OS
- not provided
- Scenario
- Printing a document that contains active tracked changes or comments without having them appear on the physical copy.
- Observed behavior
- A sidebar containing the Word Markup Area (balloons with comments and revisions) is automatically printing alongside the document.
Before proceeding, determine whether you want to permanently remove the comments and revisions from the file, or simply hide them temporarily for this specific print job.
Hide Markup and Adjust Print Dialog Settings
Change your document display to hide the balloons and configure the print settings to print only the document content.
This method is ideal if you want to keep the comments and tracked changes in the digital file but prefer a clean physical copy without the sidebar.
Go to the Review tab on the ribbon. Click on the 'Display for Review' drop-down menu and select 'No Markup'.
Alternatively, you can go to 'Markup Options', select 'Balloons', and click on 'Show All Revisions Inline' to remove the sidebar.
Open the Print dialog (Ctrl+P on Windows or Cmd+P on Mac). In the settings section, choose 'Document' instead of 'Document showing markup'.
Permanently Remove Tracked Changes and Comments
Resolve all edits and comments so they no longer exist in the document, completely preventing them from appearing in the sidebar or printout.
Easily Manage Tracked Changes and Printing with WPS Writer
WPS Office offers an intuitive interface to handle document revisions, comments, and print settings effortlessly, ensuring your printed documents look exactly the way you want.
- 1. Open Your Document: Launch WPS Writer and open the document containing the comments and markup.
- 2. Access the Review Tab: Click on the 'Review' tab on the top ribbon to view tracking and markup features.
- 3. Adjust the Markup View: Use the markup view options to temporarily hide comments or choose to accept/reject revisions permanently.
- 4. Print Without Markup: Go to Menu > Print. Ensure that the 'Print Markup' option is unchecked before you start the print job.
Frequently Asked Questions
Why does my document still show comments after I turn off Track Changes?
Turning off Track Changes only prevents new edits from being recorded. To remove the existing markup, you must manually accept or reject the past revisions and delete the comments.
Can I print just the comments without the main document text?
Yes. In the Print dialog settings, under the 'Print What' drop-down, you can select 'List of Markup' to print only the tracked changes and comments.
How do I show revisions inline instead of in the sidebar balloons?
Go to the Review tab, select 'Markup Options', choose 'Balloons', and then click 'Show All Revisions Inline'. This removes the sidebar and integrates the edits directly into the text.
