Printing Problems

How to Print Outlook Emails Without the Logo

Maira Mehtab Sep 24, 2026 869 views

Question details

Users want to print their emails in Outlook without the application automatically replacing sender and recipient email addresses with an Outlook logo.

Product: Microsoft Outlook
Device & OS: not provided
Scenario: Printing a standard email directly from the Microsoft Outlook desktop client.
Observed behavior: When printing an email, Outlook replaces the sender and recipient email addresses at the top of the page with a generic Outlook logo, obscuring the actual email address details.

Before you start

Check your current Outlook print settings by going to File > Print and viewing the Print Preview to confirm exactly how the headers and logos are currently being displayed on your system.

Solution 1Recommended

Submit Feedback for the Print Design Limitation

Because the forced logo is a product-design limitation built into Outlook, the official course of action is to submit a feature request to Microsoft.

Microsoft Community cannot directly change the product design or guarantee when this feature might be added. However, submitting feedback ensures the development team is aware of user demand for a cleaner, text-only print layout.

Open Outlook Help

Launch the Microsoft Outlook application and navigate to the 'Help' tab located on the top ribbon.

Select Submit Feedback

Click on the 'Submit Feedback' or 'Feedback' button to open the feedback panel on the right side of the screen.

Detail Your Request

Explain that you want an option to print emails with the full sender and recipient email addresses instead of the Outlook logo, and hit submit.

Alternative Feedback Channel: You can also submit this request through the official Microsoft Feedback Web Portal if you do not want to use the in-app option.

Solution 2

Workaround: Copy and Print via a Word Processor

If you need to print the email immediately with the exact email addresses and no logo, copying the content to a word processor is the most reliable workaround.

Free Microsoft Office alternative

Enjoy unrestricted document printing with WPS Office

If you are tired of rigid design limitations and forced layouts in other software, try WPS Office. It provides a lightweight, highly customizable, and completely free alternative for processing and printing your important documents.

1. Download the Software: Visit the official WPS Office website and download the free installation package for your operating system.
2. Install and Launch: Follow the on-screen instructions to install WPS Office, then launch WPS Writer to handle your text documents.
3. Customize and Print: Paste your email text or open your existing documents, and use the robust Print menu to output your files exactly how you want them.

Full control over your print layouts with no forced logos or watermarks.Seamless format compatibility with Microsoft Word, Excel, and PowerPoint.Lightweight design that loads quickly and runs smoothly on all devices.A familiar, intuitive interface that requires no learning curve to master.

Frequently Asked Questions

Why does Outlook replace the sender email address with a logo when printing?

Microsoft designed the default print layout in modern versions of Outlook to look cleaner and more standardized by replacing the detailed email address strings with a generic profile icon or Outlook logo.

Is there a setting or registry key to disable the printed Outlook logo?

Currently, there is no built-in setting or official registry key modification that allows users to remove or disable the logo replacement in Outlook's native print layout.

Will rolling back to an older version of Outlook remove the logo when printing?

While older versions of Outlook had different print styles, downgrading is not recommended due to severe security risks and potential compatibility issues with modern email servers.

Document & File Issues