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How to Restore the 'Anyone With the Link' Option in Microsoft Sway
Question details
Users are unable to share Microsoft Sway presentations publicly because the option for external link sharing is missing.
- Product
- Microsoft Sway
- Device & OS
- not provided
- Scenario
- Attempting to share a Microsoft Sway presentation with the public or external partners via a direct link.
- Observed behavior
- The "Anyone with the link can view" option is no longer available in the sharing menu, restricting access to internal organization members only.
Ensure you have administrative privileges for your organization's Microsoft 365 tenant, as modifying external sharing policies requires access to the Microsoft 365 admin center.
Enable External Sharing in the Microsoft 365 Admin Center
Use this method to modify the organizational settings and restore public sharing capabilities for Sway across your tenant.
The "Anyone with a link" option disappears when tenant-level sharing restrictions are tightened. You must adjust the organizational settings in the admin center to restore this capability.
Navigate to the Microsoft 365 admin center and log in using your administrator credentials.
In the left-hand navigation menu, click on "Settings" and then select "Org settings".
Scroll through the list of services and applications, then click on "Sway" to open its configuration panel.
Check the box that says "Let people in your organization share with people outside your organization."
Save your changes. Ask the affected user to refresh their Sway page and check the sharing menu to confirm the option is restored.
Create and Share Presentations Easily with WPS Office
If you are dealing with restrictive sharing policies in Microsoft 365, consider WPS Office. It provides a lightweight, highly compatible alternative for creating stunning presentations and sharing them via simple links without complex admin restrictions.
- 1. Create a Presentation: Open WPS Office and start a new presentation using a blank slide or a free template.
- 2. Click to Share: Once your document is ready, click the "Share" button located in the top right corner of the application.
- 3. Generate a Public Link: Select "Anyone with the link" to generate a shareable URL that can be viewed by external audiences instantly.
Frequently Asked Questions
Why did the 'Anyone with the link' option suddenly disappear in Sway?
This typically happens when your organization's Microsoft 365 administrator updates the tenant's security policies to disable external sharing for Sway, restricting access to internal users only.
Can I enable external sharing in Sway without admin rights?
No, tenant-level sharing settings in Microsoft 365 can only be modified by users with administrative roles. You will need to request your IT department to enable the feature.
Are there other ways to share a Sway externally if the link option is disabled?
If public link sharing is disabled and cannot be changed, you can export the Sway as a Word or PDF document using the Export menu, and then share the exported file externally.
