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How to Save and Bookmark a SharePoint PowerPoint Link Without Copying
Question details
The user needs a way to save quick access to a shared PowerPoint presentation on SharePoint or Microsoft Teams without downloading or creating a duplicate copy of the file.
- Product
- Microsoft PowerPoint
- Device & OS
- not provided
- Scenario
- Accessing and managing shared PowerPoint files frequently through collaboration platforms like Teams and SharePoint.
- Observed behavior
- The goal is to maintain a persistent link to the original shared document to ensure real-time updates are visible, rather than downloading a static local copy.
Ensure you are logged into your Microsoft account with the appropriate permissions to view the shared file on SharePoint or Microsoft Teams.
Pin the File to the Pinned List in PowerPoint
Pinning the file directly within the PowerPoint application is the most efficient way to keep track of shared documents without duplicating them.
By pinning the file, PowerPoint creates a shortcut to the cloud-hosted document. This means any time you open the pinned file, you are accessing the live, original version on SharePoint.
Launch the Microsoft PowerPoint desktop application or open PowerPoint for the Web.
Navigate to the 'Home' tab or click on 'Open' in the left-hand menu. Look for the 'Shared with me' or 'Recent' section to find the document.
Right-click on the shared PowerPoint file and select 'Pin to list' (or click the small pushpin icon next to the file name). The file will now remain permanently in your 'Pinned' tab for quick access.
Bookmark the SharePoint URL in Your Web Browser
If you prefer working in a web browser, you can use your browser's native bookmarking feature to save the exact SharePoint link.
Add the File as a Tab or Pin in Microsoft Teams
For files shared within a Microsoft Teams channel or chat, pinning it locally in the app provides seamless team-wide access.
Try WPS Office for Seamless Presentation Sharing
If you are looking for a powerful yet lightweight alternative to Microsoft Office, WPS Office offers excellent file collaboration features. You can easily share presentation links, co-edit in real-time without duplicating files, and enjoy strict format compatibility with Microsoft PowerPoint.
- 1. Download and Install WPS Office: Visit the official WPS Office website to download and install the free software on your device.
- 2. Open Your Presentation: Launch WPS Presentation and easily open any existing .pptx files.
- 3. Share via Link: Click the 'Share' button in the top right corner to generate a collaborative link, allowing others to view or edit the original file without creating duplicates.
Frequently Asked Questions
What happens if the owner deletes the original SharePoint PowerPoint file?
If the original file is deleted or moved by the owner, any bookmarks, pinned links, or Teams tabs pointing to that SharePoint URL will break, and you will lose access to the file.
Does pinning a shared file take up local storage space?
No. Pinning a file in PowerPoint or bookmarking it in your browser simply saves a shortcut to the cloud location. It does not download the file to your hard drive, saving local storage space.
Can I edit a file that I have bookmarked or pinned?
Yes, as long as the file owner has granted you editing permissions. When you open the pinned link, you will be able to edit the live document and changes will sync automatically to SharePoint.
Can I share a WPS Presentation as a link instead of sending the file?
Absolutely. WPS Office features robust cloud integration, allowing you to upload your presentation to WPS Cloud and generate a sharable link for collaborative editing or viewing.
