SharePoint Document Issues

How to Send SharePoint Email Alerts for News Posts and Embedded Content Changes

Maira Mehtab Sep 28, 2026 868 views

Question details

The user wants to notify SharePoint subscribers via email when new news articles are published or when embedded content on a page is modified.

Product: SharePoint, Power Automate
Device & OS: not provided
Scenario: Managing SharePoint site communications and keeping subscribers updated on new publications and dynamic content modifications.
Observed behavior: Setting up automatic email notifications for newly published news posts and finding workarounds for tracking updates to embedded content, which is not natively supported by SharePoint alerts.

Before you start

Ensure you have the necessary site permissions to configure alerts in your SharePoint News library and that you have access to Microsoft Power Automate to create custom workflows.

Solution 1Recommended

Set Up Built-in SharePoint Alerts for News Posts

Use SharePoint's native 'Alert Me' feature to automatically notify subscribers when a new news article is published on the site.

SharePoint provides a straightforward way to alert users when standard list items or files are added. This method is ideal for newly published news posts.

Navigate to the News library

Open your SharePoint site and go to the specific News library or Pages library where your news posts are stored.

Access the Alert Me settings

Click on the ellipsis (...) in the library toolbar to open the options menu, then select 'Alert Me'.

Configure the trigger condition

In the alert configuration window, under 'Send Alerts for These Changes', select the 'New Items Added' option so alerts only trigger for new publications.

Set frequency and save

Scroll down to 'When to Send Alerts', choose your preferred frequency (such as immediately, daily, or weekly), and click 'OK' to save the alert.

Manual Notification Option: When a news post is being published, the author can also manually notify specific users by entering their email addresses directly in the notification prompt.

Solution 2

Create a Power Automate Flow for Embedded Content Changes

Since SharePoint does not have built-in alerts for embedded content changes, you can create a custom Power Automate flow as a workaround.

Solution 3

Set Alerts for Embedded Yammer or Viva Engage Content

Trigger email alerts based on activities happening within embedded social feeds like Yammer or Viva Engage using a dedicated flow.

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Frequently Asked Questions

Why don't I receive alerts when an embedded video or chart on my SharePoint page is updated?

SharePoint's built-in alerts only track structural or metadata changes to the page or list item itself. Updates made directly within embedded external content (like a Power BI dashboard or Stream video) do not alter the SharePoint page's version history, so the native alert system is not triggered.

Can I customize the email notification sent for new SharePoint news posts?

The native 'Alert Me' emails generated by SharePoint cannot be heavily customized. However, if you bypass the native alerts and use a Power Automate flow to handle notifications, you can fully customize the email subject, body layout, and include dynamic content or custom branding.

How do I turn off email alerts I previously set up in SharePoint?

Navigate to the list or library where you originally set the alert. Click on the ellipsis (...) menu in the toolbar and select 'Manage My Alerts'. From there, you can select the active alert and click 'Delete Selected Alerts' to stop receiving the emails.

Document & File Issues