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How to Share a Microsoft Sway Link in Edit or Design View
Question details
The user wants to share a Microsoft Sway presentation link that grants recipients access to the design or edit view rather than the default viewer mode.
- Product
- Microsoft Sway
- Device & OS
- not provided
- Scenario
- Collaborating on a presentation and needing to grant co-authoring access to specific team members.
- Observed behavior
- The user needs to generate a specific sharing link that defaults to edit mode instead of the standard view-only mode.
Ensure you are signed into your Microsoft account and have the necessary owner or editor permissions for the Sway presentation you intend to share.
Share Sway with Edit Permissions
Adjust the sharing settings in your Sway presentation to generate a link specifically tailored for co-authors.
By default, Microsoft Sway generates sharing links with view-only permissions to protect your design. To allow others to collaborate and modify the Sway, you must explicitly change the permission level in the Share menu before sending the link.
Navigate to sway.office.com, sign in to your Microsoft account, and open the specific presentation you want to share.
Click the 'Share' button located in the top-right corner of the Sway navigation bar.
In the dropdown menu under the 'Invite people to' section, select the 'Edit' radio button instead of 'View'.
Select the appropriate audience for your link, such as 'Specific people or groups', 'Those in your organization with a link', or 'Anyone with a link'.
Click the 'Copy link' icon next to the generated URL and share this link exclusively with the people who should have permission to edit the Sway.
Create and Share Presentations Easily with WPS Office
While Microsoft Sway offers web-based storytelling, WPS Office provides a powerful, fully-featured desktop and mobile alternative for creating dynamic slide decks. WPS Presentation is completely free, highly compatible with standard presentation formats, and allows seamless sharing and cloud collaboration.
- 1. Download WPS Office: Visit the official WPS website and download the free WPS Office suite for your device.
- 2. Open WPS Presentation: Launch the application and select 'Presentation' to create a new slideshow or open an existing PowerPoint file.
- 3. Share with Collaborators: Click the 'Share' button in the top right corner to generate a collaborative link, allowing your team to view or co-edit the presentation easily.
Frequently Asked Questions
Why does my Sway link open in viewer mode instead of edit mode?
By default, Sway generates a 'View' link to protect your content. If you want others to collaborate, you must explicitly select the 'Edit' option in the Share menu before copying and sending the link.
Can I restrict who can edit my Microsoft Sway?
Yes. In the Share menu, you can choose 'Specific people or groups' or 'Those in your organization with a link' to ensure only authorized individuals can access the edit view.
How do I revoke edit access to a Sway presentation?
You can stop sharing a Sway at any time by opening the Share menu, selecting 'More options', and clicking 'Reset the Share settings'. This will invalidate all previously shared web links.
Do collaborators need a Microsoft account to edit a Sway?
Yes, to access the design or edit view of a Sway presentation securely, your collaborators will usually be prompted to sign in with a valid Microsoft account.
