'%3e%3cpath%20d='M8%200C12.4183%200%2016%203.58172%2016%208C16%2012.4183%2012.4183%2016%208%2016C3.58172%2016%200%2012.4183%200%208C0%203.58172%203.58172%200%208%200ZM11.6162%204.38379C11.2257%203.99337%2010.5927%203.99338%2010.2021%204.38379L8%206.58594L5.79785%204.38379C5.40732%203.99334%204.77429%203.99329%204.38379%204.38379C3.99331%204.77429%203.99335%205.40733%204.38379%205.79785L6.58594%208L4.38379%2010.2021C3.99348%2010.5927%203.99341%2011.2257%204.38379%2011.6162C4.77426%2012.0066%205.40734%2012.0065%205.79785%2011.6162L8%209.41406L10.2021%2011.6162C10.5927%2012.0066%2011.2257%2012.0067%2011.6162%2011.6162C12.0067%2011.2257%2012.0066%2010.5927%2011.6162%2010.2021L9.41406%208L11.6162%205.79785C12.0066%205.40735%2012.0066%204.77429%2011.6162%204.38379Z'%20fill='%23080E17'%20fill-opacity='0.46'/%3e%3c/g%3e%3cdefs%3e%3cclipPath%20id='clip0_3761_713'%3e%3crect%20width='16'%20height='16'%20fill='white'/%3e%3c/clipPath%3e%3c/defs%3e%3c/svg%3e)
How to Share Microsoft Sway Design View Instead of Storyline View
Question details
The user wants to share a Microsoft Sway link that opens directly in the Design view (presentation mode) rather than the Storyline editor.
- Product
- Microsoft Sway
- Device & OS
- not provided
- Scenario
- Sharing a completed Microsoft Sway presentation with recipients who should only view the final design.
- Observed behavior
- The shared Microsoft Sway link currently opens in the Storyline editor because the recipient was given an edit link or has editing permissions.
Ensure your Microsoft Sway presentation is completely finished and ready for your audience before generating the sharing link.
Generate a View-Only Sharing Link in Microsoft Sway
Change the sharing settings in Sway to restrict editing. Sending a view-only link forces the presentation to open in the Design view for recipients.
Microsoft Sway defaults to opening the Storyline editor if the accessed link contains editing permissions. By explicitly selecting a view-only permission, you ensure that your audience sees the final, presentation-ready Design view.
Log in to your Microsoft account and open the specific Sway presentation you want to share.
Locate and click on the 'Share' button positioned in the top right corner of the Sway interface.
Under the 'Invite people to' section in the sharing dropdown, select the 'View' option instead of the 'Edit' option.
Click the 'Copy link' icon next to the generated URL to copy the view-only link to your clipboard.
Since Sway does not allow customization of the default email button text, open your personal email client, paste the link, and customize the hyperlink text as needed before sending it to your recipients.
Create and Share Presentations Easily with WPS Office
If you are looking for an intuitive way to build and share professional slide decks without worrying about complicated sharing permissions, WPS Presentation offers a powerful, lightweight, and completely free alternative. It features a familiar interface and seamless compatibility with Microsoft formats.
- 1. Open your presentation: Launch WPS Presentation and open your completed slide deck.
- 2. Click Share: Click the 'Share' button in the top right corner of the application.
- 3. Set view permissions: Select 'Anyone with the link can view' to ensure your recipients cannot edit the file, then copy and send the link.
Frequently Asked Questions
Why does my shared Sway link open in the Storyline view?
This happens when the link you shared includes editing permissions. If a recipient opens an 'Edit' link, Sway automatically places them into the Storyline editor so they can make changes. Generating a 'View' link solves this.
Can I change the default text on the Sway email sharing button?
No, Microsoft Sway currently does not provide a built-in setting to customize the default email button text. The best workaround is to manually copy the View link and paste it into a new message in your preferred email client.
How can I test my Sway link to ensure it opens in Design view?
You can test the link by copying it and opening it in an Incognito or Private browsing window. This logs you out of your Microsoft account for that specific session, allowing you to see exactly what your audience will see.
