Find the Email Address for a Microsoft 365 Group Calendar
Question details
The user needs to find the email address associated with a Microsoft 365 or SharePoint group calendar to forward an Outlook event.
- Product
- Microsoft 365
- Device & OS
- not provided
- Scenario
- Forwarding an existing Outlook calendar event to a shared group calendar.
- Observed behavior
- The group email address is not visible or does not auto-populate in the recipient field when attempting to forward the event.
Ensure you have the exact name of the Microsoft 365 group you are trying to reach. Note that forwarding events from a personal email account may not successfully add them to a corporate group calendar due to security policies.
Locate the Group Email Address via IT or Admin Center
The most reliable way to find a hidden group email address is by checking the Microsoft 365 Admin Center or contacting your IT department.
Microsoft 365 groups automatically generate an associated email address upon creation. However, administrators often hide these addresses from the global address book to reduce clutter, which is why it may not appear in your 'To' field.
Reach out to your organization's IT department and request the exact email address for the specific SharePoint or Microsoft 365 group calendar.
If you have administrative privileges, navigate to the Microsoft 365 Admin Center and log in with your admin credentials.
Go to the 'Teams & groups' section in the left-hand menu and select 'Active teams and groups'.
Search for the specific group name, click on it, and view its properties to find the primary email address.
Use the Standard Microsoft 365 Group Email Format
If you cannot immediately reach your IT department, you can try formatting the email address manually based on standard Microsoft 365 naming conventions.
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While managing Microsoft 365 group calendars requires Outlook and Exchange, you can handle all your daily document, spreadsheet, and presentation needs with WPS Office. It is a lightweight, free alternative that provides a familiar interface and robust features.
Frequently Asked Questions
Why isn't the Microsoft 365 group email showing in my Outlook address book?
Administrators often hide group email addresses from the Global Address List (GAL) to prevent spam or address book clutter. You will need to manually type the address or ask your IT department to unhide it.
Can I forward an event from my personal email to a Microsoft 365 group calendar?
It depends on the organization's security settings. By default, many Microsoft 365 groups are configured to reject emails and calendar invites from external or personal email addresses to maintain internal security.
How do I forward an Outlook meeting to a group calendar once I have the email address?
Open the calendar event in your Outlook application, click the 'Forward' button, paste the group's email address into the 'To' field, add any necessary notes, and click 'Send'.
