Calendar Problems

How to Configure Teams Meeting Options for Microsoft Bookings

Maira Mehtab Sep 22, 2026 869 views

Question details

The user needs to configure specific Microsoft Teams meeting settings, such as lobby controls and chat permissions, for appointments generated through Microsoft Bookings.

Product: Microsoft Teams and Microsoft Bookings
Device & OS: not provided
Scenario: Setting up virtual appointments with clients or team members using Microsoft Bookings and needing to enforce specific Teams meeting rules for those sessions.
Observed behavior: Microsoft Bookings does not currently provide a native feature to automatically apply customized Teams meeting options to newly created bookings by default.

Before you start

Ensure you are logged into the Microsoft Teams desktop app or web portal using the same Microsoft 365 account associated with your Microsoft Bookings page.

Solution 1Recommended

Manually Adjust Meeting Options in the Teams Calendar

Since Microsoft Bookings cannot automatically apply advanced Teams settings, you must manually adjust them in Teams after the booking is created.

This method allows you or the assigned staff member to override the default Teams meeting behaviors for individual Bookings appointments.

Open Microsoft Teams

Launch the Microsoft Teams desktop application or log into the Teams web version.

Navigate to Your Calendar

Click on the 'Calendar' icon located on the left-hand navigation sidebar.

Locate the Booking

Scroll to the date and time of the appointment and find the specific meeting created by Microsoft Bookings.

Access Meeting Options

Double-click the calendar event to open the meeting details, then click on 'Meeting options' (usually found at the top of the screen or within the meeting description text).

Adjust Settings and Save

A new browser window will open. Modify the lobby bypass, chat permissions, and recording options as required for the session, then click 'Save'.

Staff Permissions: The staff member officially assigned to the booking may also have the necessary permissions to access the Teams calendar and modify these meeting options on their own.

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Frequently Asked Questions

Can I set default Teams meeting options in Microsoft Bookings?

No, currently Microsoft Bookings does not support setting default advanced Teams meeting options (such as lobby controls or auto-recording) automatically upon creation. These settings must be adjusted manually after the booking is made.

Who can change the meeting options for a Bookings appointment?

The meeting organizer or the assigned staff member who has the appointment synchronized on their Teams calendar can modify the meeting options.

Why are some meeting options grayed out in Teams?

Meeting options may be restricted by your organization's IT administrator. If you cannot change certain settings like lobby bypass or recording permissions, you will need to contact your IT support team to check your organizational policies.

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