How to Place a Publisher Newsletter in the Email Body Instead of an Attachment
Question details
The user needs to send a Microsoft Publisher newsletter so it appears in the email body instead of arriving as an attachment or not arriving in Gmail.
- Product
- Microsoft Publisher and Microsoft Outlook
- Device & OS
- not provided
- Scenario
- The user created an email newsletter in Publisher, sent a test message, and wants the newsletter to display directly in the Gmail message body.
- Observed behavior
- The test email does not arrive in Gmail, or the newsletter is sent as an attachment rather than as body content.
Verify that the Publisher file is saved and that Outlook is installed with a profile configured to the same email account you plan to use. If the final recipient is Gmail, check that the email is sent as HTML, not plain text.
Insert the Publisher Newsletter Into the Email Body with Compatible Office Versions
Use this when you need the newsletter content to appear in the message body and can accept minor layout changes.
This method works best when Publisher and Outlook versions are compatible, such as matching Office release versions. Email clients like Gmail may still change some HTML formatting during conversion.
Open Microsoft Publisher, click File > Open, and select the newsletter file you want to place in the email body.
Go to File > Save & Send > Send Using Email, then choose Send Current Page. In newer Publisher versions, use File > Share > E-mail.
In the E-mail options, choose the option that sends the page as an HTML message or publishes the content into the message body rather than attaching the file.
When Outlook opens, confirm the newsletter appears in the body, make any needed formatting fixes, and send the test message to the Gmail address.
Export the Newsletter to PDF and Attach It with an Email Introduction
Use this when you need the newsletter layout to remain exactly as designed and email delivery must be reliable.
Design and Send Newsletters with WPS Office as a Free Publisher Alternative
WPS Office does not edit Publisher .pub files directly, but it is a free, lightweight Office suite that opens Word, Excel, PowerPoint, and PDF files with familiar tools. For future newsletters, you can create them in WPS Writer and export as PDF or HTML, avoiding Publisher and Outlook email body conversion issues while preserving compatibility.
- 1. Download WPS Office: Go to the official WPS Office website and download the free installer for your operating system.
- 2. Open WPS Writer: Launch WPS Office and open WPS Writer to create a newsletter with text, images, and shapes.
- 3. Export and email the newsletter: Use Menu > Export to PDF or save as HTML, then place the content in the email body or attach the PDF file.
Frequently Asked Questions
Why did my Publisher newsletter not arrive in Gmail when I sent it as an email?
Gmail can block or filter HTML newsletters with images, and incompatible Publisher and Outlook versions may send the newsletter as an attachment. Use Publisher's File > Save & Send > Send Using Email command and choose HTML message body, or export the newsletter as PDF and attach it.
How can I send a Publisher newsletter as an email body instead of an attachment?
In Publisher, open the newsletter, go to File > Save & Send > Send Using Email > Send Current Page, choose HTML body, and send it through a compatible Outlook profile. Formatting may shift.
What is the most reliable way to keep a Publisher newsletter layout when sending to Gmail?
Export the newsletter to PDF by clicking File > Export > Create PDF/XPS Document, then attach the PDF in a new email and write a short introduction.
Can WPS Office open or edit Microsoft Publisher .pub files?
WPS Office does not open .pub files directly. Use Publisher to export as PDF, or recreate the newsletter in WPS Writer and export it to PDF or HTML.
