Calendar Problems

How to Show All-Day and Timed Events in a SharePoint Calendar

Bushra Parveen Oct 9, 2026 869 views

Question details

The user needs to display both all-day events and specific timed events accurately within a single SharePoint calendar view.

How to Show All-Day and Timed Events in a SharePoint Calendar

Product: Microsoft SharePoint
Device & OS: not provided
Scenario: Creating or managing a combined calendar view for teams to track both full-day activities and time-specific appointments.
Observed behavior: SharePoint handles date-only and date-and-time columns differently, limiting the ability to seamlessly mix and display labels, time ranges, and all-day values in standard classic views.

Before you start

Ensure you have Site Owner or Member permissions with edit access to modify lists, calendar views, and column settings in your SharePoint site.

Solution 1Recommended

Configure Dedicated Columns for Timed and All-Day Events

Set up specific columns to handle different event types so the calendar view can pull the correct formatting for both.

SharePoint classic calendars often struggle to display mixed date formats in a single view. By separating the data entry into dedicated columns, you ensure the system reads the event parameters correctly.

Open List Settings

Navigate to your SharePoint calendar list, click the gear icon in the top right corner, and select 'List Settings'.

Create a Date and Time Column

Add a new column for your events and ensure the data type is set to 'Date and Time' to capture specific start and end hours.

Create an All-Day Indicator

Add a separate 'Yes/No' checkbox column or a 'Date Only' field specifically designated for logging All-Day events.

Update the Calendar View

Scroll down to the 'Views' section in List Settings, open your default Calendar view, and check the boxes to display your newly created columns.

Configure Dedicated Columns for Timed and All-Day Events

Formatting Limitations: Combining these fields perfectly in classic SharePoint might still have visual limitations. Proceed to the modern Lists solution if the visual output is insufficient.

Solution 2

Utilize Modern Microsoft Lists Calendar Views

If classic SharePoint calendars struggle with mixed formats, upgrading to a modern Microsoft Lists calendar view offers better flexibility.

Free Microsoft Office alternative

Manage Schedules Easily with WPS Office

While SharePoint offers complex team calendars, WPS Office provides a lightweight, free alternative for organizing team schedules, event lists, and project timelines using powerful spreadsheet tools. It is highly compatible with Microsoft Office formats, ensuring seamless sharing and collaboration.

1. Open WPS Spreadsheet: Launch WPS Office on your computer and click on 'Spreadsheet' to start a new document.
2. Search Calendar Templates: Click on 'New' and use the template search bar to look for 'Calendar' or 'Schedule' to find a pre-formatted layout.
3. Customize and Share: Input your all-day and timed events into the template, save the file in .xlsx format, and share it with your team.

Free, lightweight, and fast performance for everyday tasks.Highly compatible with Microsoft Excel (.xlsx) formats for easy schedule sharing.Familiar user interface requires no learning curve.Includes rich, built-in templates for event planning, schedules, and calendars.

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Frequently Asked Questions

Why do my timed events show up as all-day events in SharePoint?

This usually happens if the event's source column is formatted as 'Date Only' rather than 'Date and Time'. Updating the column settings to include time parameters will resolve this display issue.

Can I combine multiple SharePoint calendars into one view?

Yes, you can use the Calendar Overlay feature in classic SharePoint to combine up to 10 different calendars into a single color-coded view.

Are there free modern SharePoint calendar apps available?

Microsoft provides the modern Lists app as a built-in, fully supported solution. While third-party free apps exist, sticking to native Microsoft Lists is recommended to ensure longevity and compatibility.

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